Admin Assistant Jobs
851 Jobs Found
<ul> <li><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">To handle invoicing and follow-up of client files.</font></font></li> <li><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">Manage administrative and commercial documentation.</font></font></li> <li><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">Ensure the follow-up of orders and payments.</font></font></li> <li><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">Respond to customer requests and ensure administrative follow-up.</font></font></li> <li><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">Collaborating with the various departments of the company.</font></font></li> </ul> <ul> <li><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">Desired experience in sales support or administration.</font></font></li> <li><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">Excellent mastery of invoicing and customer follow-up.</font></font></li> <li><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">Perfect mastery of administrative documentation.</font></font></li> <li><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">Excellent command of French, both spoken and written.</font></font></li> <li><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">Mastery of office tools (Microsoft Office).</font></font></li> <li><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">Strong organizational skills, meticulousness, and good interpersonal skills.</font></font></li> <li><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">R sider Kouba or in the surrounding area.</font></font></li> </ul> <p> <b> <u><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">We offer</font></font></u> </b> </p> <ul> <li><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">Competitive salary.</font></font></li> <li><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">Dynamic work environment.</font></font></li> <li><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">Opportunities for change.</font></font></li> </ul> <p> <b><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">If you match this profile, please send your CV by clicking</font></font><br></b> </p> <p> <b><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">on the apply tab</font></font></b> </p><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">Algiers Kouba</font></font>
<ul> <li><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">To handle invoicing and follow-up of client files.</font></font></li> <li><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">Manage administrative and commercial documentation.</font></font></li> <li><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">Ensure the follow-up of orders and payments.</font></font></li> <li><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">Respond to customer requests and ensure administrative follow-up.</font></font></li> <li><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">Collaborating with the various departments of the company.</font></font></li> </ul> <ul> <li><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">Desired experience in sales support or administration.</font></font></li> <li><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">Excellent mastery of invoicing and customer follow-up.</font></font></li> <li><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">Perfect mastery of administrative documentation.</font></font></li> <li><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">Excellent command of French, both spoken and written.</font></font></li> <li><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">Mastery of office tools (Microsoft Office).</font></font></li> <li><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">Strong organizational skills, meticulousness, and good interpersonal skills.</font></font></li> <li><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">R sider Kouba or in the surrounding area.</font></font></li> </ul> <p> <b> <u><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">We offer</font></font></u> </b> </p> <ul> <li><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">Competitive salary.</font></font></li> <li><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">Dynamic work environment.</font></font></li> <li><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">Opportunities for change.</font></font></li> </ul> <p> <b><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">If you match this profile, please send your CV by clicking</font></font><br></b> </p> <p> <b><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">on the apply tab</font></font></b> </p><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">Algiers Kouba</font></font>
<h2 class="h5">Job description</h2>
<div class="t-break" data-jb-field="description">
<span><u><b>Job Summary</b></u>
<br></span><p>The HSE Coordinator supports the HSE Manager, Project Directors / Project Manager in coordination within
projects to implement the integrated management system and local legal regulations. The role coordinates, implements,
evaluates and analyzes HSE activities at the site to ensure HSE Target and objectives are measured and
achieved.</p><br>
<br><br><u><b>Job Responsibilities 1</b></u>
<br><p>Monitor, maintain and reports on contractor safety and compliance requirements.</p><br>
<p>Coordinate all compliance requirements to the Project Health and Safety Management Plan (PHSP) andProject HSE Management Programme.</p><br>
<p>Advise the Project Manager and Supervisory Staff with regards to accident prevention and improvement related to work methods.</p><br>
<p>Monitor staff to evaluate if health and safety laws are being followed.</p><br>
<p>Assess equipment and machinery to gauge if they are in safe, working order.</p><br>
<p>Investigate on-site accidents.</p><br>
<p>Create plans to improve health and safety in the workplace.</p><br>
<p>Educate staff on health and safety protocols.</p><br>
<p>Assist the Sr. QHSE Manager to collate and analyze the business units’ monthly QHSE report and issue the QHSE KPI performance monitoring report.</p><br>
<p>Participate in Cluster QHSE Inspection and audit.</p><br>
<p>Assist the Sr. QHSE Manager in the coordination of corrective actions in response to audits and inspections.</p><br>
<p>Maintain internal and external relations for the effective and efficient achievement of QHSE goals.</p><br>
<p>Coordinate with the business unit in identifying the trainings needs, assist in developing the training program and ensure the effectiveness of the trainings provided.</p><br>
<p>Assist the Sr. QHSE Manager in developing the QHSE Management System and document control.</p><br>
<p>Develop, prepare, and maintain of logs and registers required by QHSE Department.</p><br>
<p>Ensure Cluster QHSE policies, procedures, processes, and work instructions are distributed to all business units.</p><br>
<p>Document the minutes of meetings and highlights of QHSE Management System.</p><br>
<p>Report to management on QHSE system performance and where improvements are needed.</p><br>
<p>Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies</p><br> <br><br><u><b>Job Responsibilities 2</b></u>
<br><br><b>Additional Responsibilities 3</b>
<br><br><u><b>Job Knowledge & Skills</b></u>
<br><p>Understanding of health, safety, and environmental regulations and standards to ensure compliance in the workplace.</p><br>
<p>Ability to conduct risk assessments, identify hazards, and implement controls to minimize workplace incidents and accidents.</p><br>
<p>Proficiency in investigating accidents and incidents, identifying root causes, and implementing corrective actions to prevent recurrence.</p><br>
<p>Experience in developing and delivering HSE training programs to employees to raise awareness and promote safe work practices.</p><br>
<p>Strong communication skills to effectively communicate HSE policies, procedures, and requirements to employees and stakeholders, fostering a culture of safety and compliance. ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.</p><br>
<p>ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.</p><br><br><br><u><b>Job Experience</b></u>
<br><p>Minimum 5 year(s) working experience, 3 year(s) relevant working experience, 2 year (s) GCC is a plus</p><br><br><br><u><b>Competencies</b></u>
<br>Agility<br>AI Fluency<br>Resilience<br>Quality<br>Leadership<br>Safety Procedures and Compliance L2<br>Safety Inspections L2<br>Environmental Compliance L2<br>Safety Management L2<br>Safety Audits L2<br><br><br><u><b>Education</b></u>
<br>Bachelor's Degree in any related field<br>Profesional degree in NEBOSH or Level 6 Diploma in OHS<br><br><br><br>
</div>
<h2 class="h5">Job description</h2>
<div class="t-break" data-jb-field="description">
<span><u><b>Job Summary</b></u>
<br></span><p>The HSE Coordinator supports the HSE Manager, Project Directors / Project Manager in coordination within
projects to implement the integrated management system and local legal regulations. The role coordinates, implements,
evaluates and analyzes HSE activities at the site to ensure HSE Target and objectives are measured and
achieved.</p><br>
<br><br><u><b>Job Responsibilities 1</b></u>
<br><p>Monitor, maintain and reports on contractor safety and compliance requirements.</p><br>
<p>Coordinate all compliance requirements to the Project Health and Safety Management Plan (PHSP) andProject HSE Management Programme.</p><br>
<p>Advise the Project Manager and Supervisory Staff with regards to accident prevention and improvement related to work methods.</p><br>
<p>Monitor staff to evaluate if health and safety laws are being followed.</p><br>
<p>Assess equipment and machinery to gauge if they are in safe, working order.</p><br>
<p>Investigate on-site accidents.</p><br>
<p>Create plans to improve health and safety in the workplace.</p><br>
<p>Educate staff on health and safety protocols.</p><br>
<p>Assist the Sr. QHSE Manager to collate and analyze the business units’ monthly QHSE report and issue the QHSE KPI performance monitoring report.</p><br>
<p>Participate in Cluster QHSE Inspection and audit.</p><br>
<p>Assist the Sr. QHSE Manager in the coordination of corrective actions in response to audits and inspections.</p><br>
<p>Maintain internal and external relations for the effective and efficient achievement of QHSE goals.</p><br>
<p>Coordinate with the business unit in identifying the trainings needs, assist in developing the training program and ensure the effectiveness of the trainings provided.</p><br>
<p>Assist the Sr. QHSE Manager in developing the QHSE Management System and document control.</p><br>
<p>Develop, prepare, and maintain of logs and registers required by QHSE Department.</p><br>
<p>Ensure Cluster QHSE policies, procedures, processes, and work instructions are distributed to all business units.</p><br>
<p>Document the minutes of meetings and highlights of QHSE Management System.</p><br>
<p>Report to management on QHSE system performance and where improvements are needed.</p><br>
<p>Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies</p><br> <br><br><u><b>Job Responsibilities 2</b></u>
<br><br><b>Additional Responsibilities 3</b>
<br><br><u><b>Job Knowledge & Skills</b></u>
<br><p>Understanding of health, safety, and environmental regulations and standards to ensure compliance in the workplace.</p><br>
<p>Ability to conduct risk assessments, identify hazards, and implement controls to minimize workplace incidents and accidents.</p><br>
<p>Proficiency in investigating accidents and incidents, identifying root causes, and implementing corrective actions to prevent recurrence.</p><br>
<p>Experience in developing and delivering HSE training programs to employees to raise awareness and promote safe work practices.</p><br>
<p>Strong communication skills to effectively communicate HSE policies, procedures, and requirements to employees and stakeholders, fostering a culture of safety and compliance. ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.</p><br>
<p>ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.</p><br><br><br><u><b>Job Experience</b></u>
<br><p>Minimum 5 year(s) working experience, 3 year(s) relevant working experience, 2 year (s) GCC is a plus</p><br><br><br><u><b>Competencies</b></u>
<br>Agility<br>AI Fluency<br>Resilience<br>Quality<br>Leadership<br>Safety Procedures and Compliance L2<br>Safety Inspections L2<br>Environmental Compliance L2<br>Safety Management L2<br>Safety Audits L2<br><br><br><u><b>Education</b></u>
<br>Bachelor's Degree in any related field<br>Profesional degree in NEBOSH or Level 6 Diploma in OHS<br><br><br><br>
</div>
<h2 class="h5">Job description</h2>
<div class="t-break" data-jb-field="description">
<span><u><b>Job Summary</b></u>
<br></span><p>The HSE Coordinator supports the HSE Manager, Project Directors / Project Manager in coordination within
projects to implement the integrated management system and local legal regulations. The role coordinates, implements,
evaluates and analyzes HSE activities at the site to ensure HSE Target and objectives are measured and
achieved.</p><br>
<br><br><u><b>Job Responsibilities 1</b></u>
<br><p>Monitor, maintain and reports on contractor safety and compliance requirements.</p><br>
<p>Coordinate all compliance requirements to the Project Health and Safety Management Plan (PHSP) andProject HSE Management Programme.</p><br>
<p>Advise the Project Manager and Supervisory Staff with regards to accident prevention and improvement related to work methods.</p><br>
<p>Monitor staff to evaluate if health and safety laws are being followed.</p><br>
<p>Assess equipment and machinery to gauge if they are in safe, working order.</p><br>
<p>Investigate on-site accidents.</p><br>
<p>Create plans to improve health and safety in the workplace.</p><br>
<p>Educate staff on health and safety protocols.</p><br>
<p>Assist the Sr. QHSE Manager to collate and analyze the business units’ monthly QHSE report and issue the QHSE KPI performance monitoring report.</p><br>
<p>Participate in Cluster QHSE Inspection and audit.</p><br>
<p>Assist the Sr. QHSE Manager in the coordination of corrective actions in response to audits and inspections.</p><br>
<p>Maintain internal and external relations for the effective and efficient achievement of QHSE goals.</p><br>
<p>Coordinate with the business unit in identifying the trainings needs, assist in developing the training program and ensure the effectiveness of the trainings provided.</p><br>
<p>Assist the Sr. QHSE Manager in developing the QHSE Management System and document control.</p><br>
<p>Develop, prepare, and maintain of logs and registers required by QHSE Department.</p><br>
<p>Ensure Cluster QHSE policies, procedures, processes, and work instructions are distributed to all business units.</p><br>
<p>Document the minutes of meetings and highlights of QHSE Management System.</p><br>
<p>Report to management on QHSE system performance and where improvements are needed.</p><br>
<p>Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies</p><br> <br><br><u><b>Job Responsibilities 2</b></u>
<br><br><b>Additional Responsibilities 3</b>
<br><br><u><b>Job Knowledge & Skills</b></u>
<br><p>Understanding of health, safety, and environmental regulations and standards to ensure compliance in the workplace.</p><br>
<p>Ability to conduct risk assessments, identify hazards, and implement controls to minimize workplace incidents and accidents.</p><br>
<p>Proficiency in investigating accidents and incidents, identifying root causes, and implementing corrective actions to prevent recurrence.</p><br>
<p>Experience in developing and delivering HSE training programs to employees to raise awareness and promote safe work practices.</p><br>
<p>Strong communication skills to effectively communicate HSE policies, procedures, and requirements to employees and stakeholders, fostering a culture of safety and compliance. ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.</p><br>
<p>ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.</p><br><br><br><u><b>Job Experience</b></u>
<br><p>Minimum 5 year(s) working experience, 3 year(s) relevant working experience, 2 year (s) GCC is a plus</p><br><br><br><u><b>Competencies</b></u>
<br>Agility<br>AI Fluency<br>Resilience<br>Quality<br>Leadership<br>Safety Procedures and Compliance L2<br>Safety Inspections L2<br>Environmental Compliance L2<br>Safety Management L2<br>Safety Audits L2<br><br><br><u><b>Education</b></u>
<br>Bachelor's Degree in any related field<br>Profesional degree in NEBOSH or Level 6 Diploma in OHS<br><br><br><br>
</div>
<h2 class="h5">Job description</h2>
<div class="t-break" data-jb-field="description">
<span><u><b>Job Summary</b></u>
<br></span><p>The HSE Coordinator supports the HSE Manager, Project Directors / Project Manager in coordination within
projects to implement the integrated management system and local legal regulations. The role coordinates, implements,
evaluates and analyzes HSE activities at the site to ensure HSE Target and objectives are measured and
achieved.</p><br>
<br><br><u><b>Job Responsibilities 1</b></u>
<br><p>Monitor, maintain and reports on contractor safety and compliance requirements.</p><br>
<p>Coordinate all compliance requirements to the Project Health and Safety Management Plan (PHSP) andProject HSE Management Programme.</p><br>
<p>Advise the Project Manager and Supervisory Staff with regards to accident prevention and improvement related to work methods.</p><br>
<p>Monitor staff to evaluate if health and safety laws are being followed.</p><br>
<p>Assess equipment and machinery to gauge if they are in safe, working order.</p><br>
<p>Investigate on-site accidents.</p><br>
<p>Create plans to improve health and safety in the workplace.</p><br>
<p>Educate staff on health and safety protocols.</p><br>
<p>Assist the Sr. QHSE Manager to collate and analyze the business units’ monthly QHSE report and issue the QHSE KPI performance monitoring report.</p><br>
<p>Participate in Cluster QHSE Inspection and audit.</p><br>
<p>Assist the Sr. QHSE Manager in the coordination of corrective actions in response to audits and inspections.</p><br>
<p>Maintain internal and external relations for the effective and efficient achievement of QHSE goals.</p><br>
<p>Coordinate with the business unit in identifying the trainings needs, assist in developing the training program and ensure the effectiveness of the trainings provided.</p><br>
<p>Assist the Sr. QHSE Manager in developing the QHSE Management System and document control.</p><br>
<p>Develop, prepare, and maintain of logs and registers required by QHSE Department.</p><br>
<p>Ensure Cluster QHSE policies, procedures, processes, and work instructions are distributed to all business units.</p><br>
<p>Document the minutes of meetings and highlights of QHSE Management System.</p><br>
<p>Report to management on QHSE system performance and where improvements are needed.</p><br>
<p>Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies</p><br> <br><br><u><b>Job Responsibilities 2</b></u>
<br><br><b>Additional Responsibilities 3</b>
<br><br><u><b>Job Knowledge & Skills</b></u>
<br><p>Understanding of health, safety, and environmental regulations and standards to ensure compliance in the workplace.</p><br>
<p>Ability to conduct risk assessments, identify hazards, and implement controls to minimize workplace incidents and accidents.</p><br>
<p>Proficiency in investigating accidents and incidents, identifying root causes, and implementing corrective actions to prevent recurrence.</p><br>
<p>Experience in developing and delivering HSE training programs to employees to raise awareness and promote safe work practices.</p><br>
<p>Strong communication skills to effectively communicate HSE policies, procedures, and requirements to employees and stakeholders, fostering a culture of safety and compliance. ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.</p><br>
<p>ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.</p><br><br><br><u><b>Job Experience</b></u>
<br><p>Minimum 5 year(s) working experience, 3 year(s) relevant working experience, 2 year (s) GCC is a plus</p><br><br><br><u><b>Competencies</b></u>
<br>Agility<br>AI Fluency<br>Resilience<br>Quality<br>Leadership<br>Safety Procedures and Compliance L2<br>Safety Inspections L2<br>Environmental Compliance L2<br>Safety Management L2<br>Safety Audits L2<br><br><br><u><b>Education</b></u>
<br>Bachelor's Degree in any related field<br>Profesional degree in NEBOSH or Level 6 Diploma in OHS<br><br><br><br>
</div>
<p>Ensure the daily administrative management of staff. Monitor contracts, addenda, renewals, and trial periods. Ensure follow-up of absences, leave, and staff movements. Update individual files. Prepare necessary elements for payroll. Develop various HR reports and dashboards. Participate in recruitment and integration operations. Ensure follow-up of training actions. Prepare administrative HR documents and correspondence. Ensure filing and archiving of documents. Ensure compliance with internal procedures and current regulations.</p><p><strong>Desired Candidate Profile</strong></p><ul><li>University degree in Human Resources.</li><li>Minimum 02-03 years of professional experience in human resources management.</li><li>Good knowledge of Algerian labor law, particularly Law 90-11.</li><li>Mastery of administrative personnel management procedures.</li><li>Mastery of monitoring employment contracts (fixed-term/permanent), renewals, and trial periods.</li><li>Good mastery of monitoring leave, absences, delays, and staff movements.</li><li>Experience in preparing and monitoring individual staff files.</li><li>Knowledge of variable payroll and remuneration elements.</li><li>Proficiency in IT tools: Word, Excel, and professional email.</li><li>Good ability to develop dashboards and HR monitoring reports.</li><li>Mastery of writing correspondence, decisions, memos, and administrative documents.</li><li>Ability to ensure filing and archiving of HR documents.</li><li>Sense of organization, rigor, and respect for deadlines.</li><li>Discretion and respect for the confidentiality of staff information.</li><li>Good communication and teamwork skills.</li><li>Analytical skills and ability to manage multiple files simultaneously.</li><li>Availability and adaptability.</li><li>Experience in a public institution or large company would be an asset.</li><li>Knowledge of HR/payroll management software is an advantage.</li><li>Knowledge of procedures related to training, recruitment, and strategic workforce planning (GPEC) would be appreciated.</li></ul>
<ul> <li><font dir="auto" ><font dir="auto" >Provide in-person and telephone reception.</font></font></li> <li><font dir="auto" ><font dir="auto" >Manage mail, emails and administrative files.</font></font></li> <li><font dir="auto" ><font dir="auto" >Digest, classify and archive documents.</font></font></li> <li><font dir="auto" ><font dir="auto" >Organize appointments and schedules.</font></font></li> <li><font dir="auto" ><font dir="auto" >To ensure the administrative follow-up of activities.</font></font></li> </ul> <ul> <li><font dir="auto" ><font dir="auto" >Minimum 3 years' experience in a similar position.</font></font></li> <li><font dir="auto" ><font dir="auto" >Proficiency in Microsoft Office, particularly Word and Excel.</font></font></li> <li><font dir="auto" ><font dir="auto" >Good organizational, communication and writing skills.</font></font></li> <li><font dir="auto" ><font dir="auto" >Rigour, discretion and a sense of service.</font></font></li> </ul> <p><br></p>
<p>Introduction Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move. IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM s workplace culture at IOM workplace culture | International Organization for Migration Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.</p><p>Organizational Context and Scope Under the general supervision of the overall supervision of Head od programmes , the direct supervision of Movement Operations Officer , the Operations Assistant (Data Processing), is responsible for the following duties and responsibilities.</p><p>Record demographic and biographic information in MiMOSA upon receipt of the request for travel while confirming receipt to third parties, such as an embassy or Resettlement Support Center (RSC). Notify the Movement Operations Officer of the receipt of new requests for travel assistance. Secure, and account for travel documents in accordance with the local Standard Operating Procedures (SOPs). Ensure secure storage of documentation and data in accordance with IOM principles and guidelines while guaranteeing limited access to physical files. Process exit permits in close coordination with supervisors and other IOM colleagues and relevant authorities. Ensure the issuance and timely dispatch of travel documents with Operations colleagues, from booking notifications to logistical assistance with exit processes closely coordinated. Prepare all travel-ready documentation for transfer to Field Support colleagues in collaboration and coordination with supervisors while ensuring the travel bag has all necessary documentation to depart the country. Prepare reports as requested on the receipt of documentation to time of service delivery; inform supervisors on possible issues which need attention and suggest corrective actions. Report any problems encountered like denials of exit permits, reasons for such denials and possible solutions. Assist in preparing regular data mining reports in order to ensure that MiMOSA is up-to-date, accurate and maintains the integrity of relevant Movement Operations projects. Provide regular feedback on work being accomplished to the Movement Operations Officer and keep supervisors immediately informed of any issues that arise. Demonstrate an in-depth understanding of relevant Movement Operations SOPs and Movements-related systems and databases, as well as the ability to remain professional, impartial and unbiased during all interactions with migrants and colleagues per the IOM Code of Conduct and instruction on the prevention of sexual exploitation and abuse (PSEA). Maintain and ensure the confidentiality and integrity of all relevant paperwork in line with standards of conduct and data protection rules. Alert Movement Operations Officer or management of any non-compliance to SOPs or codes of conduct by IOM staff members or partners. Perform such other duties as may be assigned.</p><p><strong>Desired Candidate Profile</strong></p><ul><li>Completed secondary high school education required and five years of relevant working experience; three years of working experience with a bachelor s degree. Accredited Universities are those listed in the UNESCO World Higher Education Database.</li><li>Five years of relevant working experience.</li><li>Three years of working experience with a Bachelor s degree.</li><li>Prior Movement Operations or transportation experience is a strong advantage.</li><li>Strong computer skills - Word, Excel and Internet.</li><li>Past experience with Movement Operations-related databases and systems (including iGATOR, MiMOSA, SAR and Amadeus) is a strong advantage.</li><li>Fluency in English and French is required.</li><li>Working knowledge of Arabic is an advantage.</li><li>Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.</li><li>IOM s competency framework can be found at this link . Competencies will be assessed during the selection process.</li><li>Values - all IOM staff members must abide by and demonstrate these five values: Inclusion and respect for diversity : Respects and promotes individual and cultural differences. Encourages diversity and inclusion. Integrity and transparency : Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. Professionalism : Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. Courage : Demonstrates willingness to take a stand on issues of importance. Empathy : Shows compassion for others, makes people feel safe, respected and fairly treated.</li><li>Core Competencies behavioural indicators Level 1 Teamwork : Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. Delivering results : Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes. Managing and sharing knowledge : Continuously seeks to learn, share knowledge and innovate. Accountability : Takes ownership for achieving the Organization s priorities and assumes responsibility for own actions and delegated work. Communication : Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.</li><li>Managerial Competencies behavioural indicators Level 2, if with direct reports Leadership : Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization s vision. Assists others to realize and develop their leadership and professional potential. Empowering others : Creates an enabling environment where staff can contribute their best and develop their potential. Building Trust : Promotes shared values and creates an atmosphere of trust and honesty. Strategic thinking and vision : Works strategically to realize the Organization s goals and communicates a clear strategic direction. Humility : Leads with humility and shows openness to acknowledging own shortcomings.</li></ul>
<section><p class="heading jdMain">Job Description</p><p class="heading">Roles & Responsibilities</p><div class="paragraph"><p><font dir="auto" ><font dir="auto" >Provide administrative support for files and documents. Manage correspondence, calls, and daily administrative tasks. Prepare reports and ensure proper filing. Coordinate with various company departments. Experience in a similar role is required. You must be organized, meticulous, and discreet. If you meet these requirements, please submit your CV by clicking on the "Apply" tab. Algiers, Birtouta</font></font></p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p><font dir="auto" ><font dir="auto" >Experience in a similar role. Organised, rigorous and discreet.</font></font></p><p></p></section>
<section><p class="heading jdMain">Job Description</p><p class="heading">Roles & Responsibilities</p><div class="paragraph"><p>Ensure the management of the agenda, appointments, and meetings of the Division Chief. Prepare, draft, and format correspondence, reports, memos, and minutes. Ensure the reception, registration, filing, and archiving of administrative documents. Manage telephone calls, emails, and visitor reception. Ensure the administrative follow-up of division files. Organize meetings, prepare support materials, and ensure follow-up of decisions made. Coordinate information flow between different departments and stakeholders. Develop and update dashboards and monitoring tools. Ensure the confidentiality of information and documents processed. Assist the Division Chief in any administrative task related to their functions.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Higher Technician Diploma, Bachelor's degree or equivalent in Management, Administration, Secretarial work, or a similar field. Minimum 3-5 years of professional experience in a similar position. Proficiency in office automation tools (Word, Excel, PowerPoint, Outlook). Excellent French writing skills. Knowledge of Arabic is desirable; English is an asset. Immediate availability is preferred.</p><p></p></section>
<p>Provide administrative support to the management team. Manage the agenda and facilitate internal and external communication.</p><p><strong>Desired Candidate Profile</strong></p><p>Competent in administrative support, agenda management and communication. Experience in a similar position.</p>
<section><p class="heading jdMain">Job Description</p><p class="heading">Roles & Responsibilities</p><div class="paragraph"><p></p><ul> <li><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">Manage calls, mail and emails.</font></font></li> <li><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">Organize administrative files.</font></font></li> <li><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">Assist management with daily tasks.</font></font></li> <li><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">To ensure the administrative follow-up of operations.</font></font></li> </ul><p></p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p></p><ul> <li><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">Training in management, administration or equivalent.</font></font></li> <li><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">Proficiency in office software.</font></font></li> </ul><p></p><p></p></section>
<p>Follow-up on time tracking: Ensure daily tracking of working hours, absences, and leave of employees, and manage time tracking anomalies. Management of occupational health: Co-plan and follow up on mandatory medical visits for employees, in conjunction with occupational health. Update HR dashboard: Track and update HR indicators (absenteeism, turnover, etc.) and contribute to the preparation of regular reports. Filing and archiving of personnel files: Manage the filing of employee files (contracts, certificates, pay slips, etc.) and ensure their regular updating. Support for administrative management: Participate in drafting HR documents (contracts, amendments, etc.) and ensure the administrative follow-up of recruitments and departures. Management of relations with social organizations: Ensure the link with social security organizations and other administrative institutions. Participation in internal HR communication: Contribute to the dissemination of internal HR information, such as new procedures or important reminders.</p><p><strong>Desired Candidate Profile</strong></p><ul><li>University degree in (HR, Management, Law, )</li><li>1 to 2 years of experience in HR</li><li>Good command of office tools.</li><li>Sense of organization and rigor.</li><li>Interpersonal skills and team spirit.</li></ul>
<p><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">Administrative Sales Management: Process orders and sales contracts in accordance with company policies and procedures. Prepare and send contractual documents to clients and relevant stakeholders. Monitor payments and contractual deadlines. Internal Coordination: Collaborate closely with the sales, legal, and finance teams to ensure smooth coordination of sales activities. Provide administrative support to sales representatives, including preparing necessary documentation for presentations and client meetings. Client Relations: Serve as the primary point of contact for clients' administrative inquiries. Provide high-quality customer service by responding to inquiries professionally. Database Management: Maintain and update client, property, and sales contract databases. Produce regular reports on the status of sales and ongoing contracts. Payment Monitoring: Monitor customer payments by verifying payment deadlines, sending reminders when necessary, and resolving any payment issues or delays. Collaborate with the finance department to ensure all payments are correctly recorded and processed in accordance with company policies.</font></font></p><p><strong>Desired Candidate Profile</strong></p><p><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">Degree in Business, Management, Administration, or equivalent field. Experience in a similar role preferred. Proficiency in office software (Excel, Word) and management/ERP software. Excellent organizational and prioritization skills.</font></font></p>
<h2 class="h5">Job description</h2>
<div class="t-break" data-jb-field="description">
<ul>
<li>Monitor the execution of the projects belonging to their group technologies and provide the appropriate corrective actions.</li>
<li>Report the status of loading of their engineering teams to the Engineering Manager on monthly basis.</li>
<li>Supervise the Engineering Software/ Hardware design documents to continuously enhance it.</li>
<li>Ensure the quality and timeliness of delivery service to clients.</li>
<li>Assign teams to undertake implementation and execution in addition to the installation activities and follows-up on their work.</li>
<li>Supervise the testing process including all internal, workshop, factory acceptance testing (FAT) and site acceptance testing (SAT).</li>
<li>Prepare and submit monthly activity reports for his teams to the Engineering Manager.</li>
<li>Review weekly progress reports submitted by their team leaders and meet with them to discuss any issues.</li>
<li>Monitor and enhance all quality and software coding standards on all project technical activities.</li>
<li>Submit staffing needs and hiring plan quarterly to the Engineering Manager.</li>
<li>Cooperate with Presales team to carry out site survey, technical presentation, clarification meetings and technical solution verification</li>
<li>Liaise with QC team to ensure proper quality level of delivered products / services</li>
<li>Coordinate with HSE team to apply ISO 45001 and 14001 standards for all activities carried out by his team</li>
<li>Manage teams work planning, operation and internal problems solving to meet with department objectives.</li>
<li>Enhance documentation templates related to his group.</li>
<li>Ensure that all documents, related to projects handled by his team, are properly saved and archived on company projects portal/server</li>
<li>Contribute to the enhancements of the execution work flow.</li>
<li>Ensure efficient processes are implemented.</li>
<li>Provide feedback to the Engineering & Services Manager on the performance of his team leaders as input into their performance evaluations.</li>
<li>Assess skills, knowledge, and abilities of candidates to make to identify developmental needs</li>
<li>Provide generic guidance and technical support to his teams.</li>
<li>Responsible for growing technical knowledge on existing and new offerings within his team</li>
<li>Responsible to assign an SME within his team to be a reference for each product (offering) delivered by his team</li>
<li>Plan and manage in-house and external training and development activities for his team</li>
</ul> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5">
Preferred candidate </h2>
<div class="row is-m v-align-top t-small bg-mute">
<div class="col is-3 p5" data-automation-id="label_Years_of_experience">
<b>Years of experience</b>
</div>
<div class="col is-9 p5" data-automation-id="data_Years_of_experience">
13+ years </div>
</div>
<h2 class="h5">Job description</h2>
<div class="t-break" data-jb-field="description">
<ul>
<li>Monitor the execution of the projects belonging to their group technologies and provide the appropriate corrective actions.</li>
<li>Report the status of loading of their engineering teams to the Engineering Manager on monthly basis.</li>
<li>Supervise the Engineering Software/ Hardware design documents to continuously enhance it.</li>
<li>Ensure the quality and timeliness of delivery service to clients.</li>
<li>Assign teams to undertake implementation and execution in addition to the installation activities and follows-up on their work.</li>
<li>Supervise the testing process including all internal, workshop, factory acceptance testing (FAT) and site acceptance testing (SAT). </li>
<li>Prepare and submit monthly activity reports for his teams to the Engineering Manager.</li>
<li>Review weekly progress reports submitted by their team leaders and meet with them to discuss any issues.</li>
<li>Monitor and enhance all quality and software coding standards on all project technical activities.</li>
<li>Submit staffing needs and hiring plan quarterly to the Engineering Manager.</li>
<li>Cooperate with Presales team to carry out site survey, technical presentation, clarification meetings and technical solution verification</li>
<li>Liaise with QC team to ensure proper quality level of delivered products / services</li>
<li>Coordinate with HSE team to apply ISO 45001 and 14001 standards for all activities carried out by his team</li>
<li>Manage teams work planning, operation and internal problems solving to meet with department objectives.</li>
<li>Enhance documentation templates related to his group.</li>
<li>Ensure that all documents, related to projects handled by his team, are properly saved and archived on company projects portal/server</li>
<li>Contribute to the enhancements of the execution work flow.</li>
<li>Ensure efficient processes are implemented. </li>
<li>Provide feedback to the Engineering & Services Manager on the performance of his team leaders as input into their performance evaluations.</li>
<li>Assess skills, knowledge, and abilities of candidates to make to identify developmental needs</li>
<li>Provide generic guidance and technical support to his teams.</li>
<li>Responsible for growing technical knowledge on existing and new offerings within his team</li>
<li>Responsible to assign an SME within his team to be a reference for each product (offering) delivered by his team</li>
<li>Plan and manage in-house and external training and development activities for his team</li>
</ul> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5">
Preferred candidate </h2>
<div class="row is-m v-align-top t-small bg-mute">
<div class="col is-3 p5" data-automation-id="label_Years_of_experience">
<b>Years of experience</b>
</div>
<div class="col is-9 p5" data-automation-id="data_Years_of_experience">
13+ years </div>
</div>
<h2 class="h5">Job description</h2>
<div class="t-break" data-jb-field="description">
<ul>
<li>Monitor the execution of the projects belonging to their group technologies and provide the appropriate corrective actions.</li>
<li>Report the status of loading of their engineering teams to the Engineering Manager on monthly basis.</li>
<li>Supervise the Engineering Software/ Hardware design documents to continuously enhance it.</li>
<li>Ensure the quality and timeliness of delivery service to clients.</li>
<li>Assign teams to undertake implementation and execution in addition to the installation activities and follows-up on their work.</li>
<li>Supervise the testing process including all internal, workshop, factory acceptance testing (FAT) and site acceptance testing (SAT). </li>
<li>Prepare and submit monthly activity reports for his teams to the Engineering Manager.</li>
<li>Review weekly progress reports submitted by their team leaders and meet with them to discuss any issues.</li>
<li>Monitor and enhance all quality and software coding standards on all project technical activities.</li>
<li>Submit staffing needs and hiring plan quarterly to the Engineering Manager.</li>
<li>Cooperate with Presales team to carry out site survey, technical presentation, clarification meetings and technical solution verification</li>
<li>Liaise with QC team to ensure proper quality level of delivered products / services</li>
<li>Coordinate with HSE team to apply ISO 45001 and 14001 standards for all activities carried out by his team</li>
<li>Manage teams work planning, operation and internal problems solving to meet with department objectives.</li>
<li>Enhance documentation templates related to his group.</li>
<li>Ensure that all documents, related to projects handled by his team, are properly saved and archived on company projects portal/server</li>
<li>Contribute to the enhancements of the execution work flow.</li>
<li> Ensure efficient processes are implemented. </li>
<li>Provide feedback to the Engineering & Services Manager on the performance of his team leaders as input into their performance evaluations.</li>
<li>Assess skills, knowledge, and abilities of candidates to make to identify developmental needs</li>
<li>Provide generic guidance and technical support to his teams.</li>
<li>Responsible for growing technical knowledge on existing and new offerings within his team</li>
<li>Responsible to assign an SME within his team to be a reference for each product (offering) delivered by his team</li>
<li>Plan and manage in-house and external training and development activities for his team</li>
</ul> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5">
Preferred candidate </h2>
<div class="row is-m v-align-top t-small bg-mute">
<div class="col is-3 p5" data-automation-id="label_Years_of_experience">
<b>Years of experience</b>
</div>
<div class="col is-9 p5" data-automation-id="data_Years_of_experience">
13+ years </div>
</div>
<section><p class="heading jdMain">Job Description</p><p class="heading">Roles & Responsibilities</p><div class="paragraph"><ul> <li><font dir="auto" ><font dir="auto" ><font dir="auto" ><font dir="auto" >Computer scientist</font></font></font></font></li><li><font dir="auto" ><font dir="auto" ><br></font></font></li><li><font dir="auto" ><font dir="auto" >To ensure the functional and technical maintenance of existing software.</font></font></li> <li><font dir="auto" ><font dir="auto" >To train new clients on the use of the software they have acquired.</font></font></li> <li><font dir="auto" ><font dir="auto" >To assist and support users in case of difficulties or problems related to the software.</font></font></li> <li><font dir="auto" ><font dir="auto" >Participate in the development and improvement of IT case studies applications (bug fixes, functional enhancements), under the supervision of a manager who will guide you in carrying out these tasks.</font></font></li> </ul> <ul> <li><font dir="auto" ><font dir="auto" >Engineering degree or Higher Technician diploma in Computer Science, Statistics or Electronics.</font></font></li> </ul> <p> <b> <u>Conditions :</u> </b> </p> <ul> <li><font dir="auto" ><font dir="auto" >Good written and oral communication skills.</font></font></li> <li><font dir="auto" ><font dir="auto" >Workplace: Chevalley (Algiers).</font></font></li></ul></div></section>
<p>Manage personnel administrative files. Ensure follow-up of absences and leave. Participate in recruitment and integration. Prepare HR administrative documents. Ensure follow-up of contracts and personnel files.</p><p><strong>Desired Candidate Profile</strong></p><p>Training in human resources or similar field. Experience in HR management. Rigor, autonomy and good interpersonal skills.</p>