Admin Assistant Jobs

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Manage telephone and physical reception of visitors. Ensure management of mail, emails, and administrative documents. Classify, archive, and organize company files. Prepare reports, tables, and summaries. Assist teams in planning and organizing administrative tasks. Participate in tracking orders, invoices, and basic budgets. Provide administrative support to various departments as needed.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Degree in management, secretarial studies, or equivalent. Good command of office tools (Word, Excel, PowerPoint). Sense of organization and rigor. Good communication and interpersonal skills.</p> <p>Serious, punctual, and organized.</p><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Supervise the reception, storage and distribution of items. Monitor stock entries and exits. Participate in inventories and stock control. Ensure compliance with procedures and safety regulations. Supervise warehouse staff in the absence of the Store Manager. Contribute to the improvement of store organization.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Bac+2 in Logistics, Management or equivalent. Experience of 3 to 5 years in store or stock management.</p><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Provide administrative support to general management. Manage the agenda and facilitate internal and external communication.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Competent in administrative support, agenda management, and communication. Experience in a similar role. Driving license mandatory (experiment).</p><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p><font dir="auto" ><font dir="auto" >Administrative Management: Provide in-person and telephone reception for management. Manage incoming and outgoing mail. Draft, type, and format memos, minutes, reports, and correspondence. Ensure the physical and electronic filing and archiving of documents. Maintain the confidentiality of information and files processed. Assistant to the Director: Organize the Director's schedule and appointments. Prepare meetings, notices, and working documents. Follow up on decisions and actions resulting from meetings. Prepare meeting minutes and reports. Monitoring of Control and Audit Activities: Centralize audit programs, reports, and documents. Ensure the administrative follow-up of control and audit missions. Update dashboards and monitoring tools. Prepare statistics and status reports requested by management. Coordination and Communication: Liaise between the Control and Audit Department and other departments. Follow up on information requests and response times. Organize travel, missions and reservations if necessary.</font></font></p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li><font dir="auto" ><font dir="auto" >Mastery of secretarial and administrative management techniques.</font></font></li><li><font dir="auto" ><font dir="auto" >Excellent mastery of office tools (Word, Excel, PowerPoint, Outlook).</font></font></li><li><font dir="auto" ><font dir="auto" >Capacities for action and communication.</font></font></li><li><font dir="auto" ><font dir="auto" >Sense of organization and planning.</font></font></li><li><font dir="auto" ><font dir="auto" >Discretion and strict respect for confidentiality.</font></font></li><li><font dir="auto" ><font dir="auto" >Ability to work under pressure and manage multiple files simultaneously.</font></font></li><li><font dir="auto" ><font dir="auto" >University level (Bachelor's degree + 3 years minimum) in management, administration or equivalent field.</font></font></li><li><font dir="auto" ><font dir="auto" >Desired experience of 2-5 years in a similar position.</font></font></li><li><font dir="auto" ><font dir="auto" >Good command of French and Arabic (English is an asset).</font></font></li></ul><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p><font dir="auto" ><font dir="auto" >Manage employee files administratively. Participate in the recruitment process and follow up on applications. Prepare and update HR documents. Track absences, leave, and administrative files. File and archive HR department documents.</font></font></p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p><font dir="auto" ><font dir="auto" >Degree in Human Resources, Management or equivalent. Minimum of 5 years' experience in a similar position. Good command of office software.</font></font></p><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Ensure physical and telephone reception. Manage the agendas, appointments, and travel of the management. Draft, classify, and archive administrative documents. Ensure follow-up of mail, emails, and files. Prepare meetings and draft minutes.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Training in secretarial, management or administration. Proficiency in office tools (Word, Excel, Outlook). Excellent writing and interpersonal skills.</p><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p><font dir="auto" ><font dir="auto" >Greet and guide clients. Advise clients on travel and tourism offers. Prepare quotes and follow up on reservations. Respond to inquiries by phone, email, and social media. Manage the administrative and commercial aspects of client files. Participate in promotional and sales prospecting activities.</font></font></p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p><font dir="auto" ><font dir="auto" >Minimum of two years of post-secondary education in Business, Tourism or a related field. Experience in a travel agency or sales position preferred.</font></font></p><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Ensure the physical and telephone reception of visitors and partners. Manage incoming and outgoing mail. Draft, enter, and format administrative documents. Classify, archive, and follow up on files. Organize meetings and manage calendars. Prepare administrative minutes and reports. Follow up on office supply orders.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Level of study: Bac +3 in Administration, Management, Economics, or similar field. Entry-level candidates accepted. Good command of French, written and spoken.</p><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul> <li><font dir="auto" ><font dir="auto" ><font dir="auto" ><font dir="auto" >Sales Administrative Assistant</font></font></font></font></li><li><font dir="auto" ><font dir="auto" ><br></font></font></li><li><font dir="auto" ><font dir="auto" >Enter and process customer orders</font></font></li> <li><font dir="auto" ><font dir="auto" >Track deliveries and deliveries</font></font></li> <li><font dir="auto" ><font dir="auto" >prepare invoices and commercial documents</font></font></li> <li>G rer les r clamations clients</li> <li><font dir="auto" ><font dir="auto" >Ensure coordination with internal teams</font></font></li> </ul> <ul> <li><font dir="auto" ><font dir="auto" >Bac+2/3 in management, commerce or equivalent</font></font></li> <li><font dir="auto" ><font dir="auto" >1-3 years of experience in a similar position</font></font></li> <li><font dir="auto" ><font dir="auto" >My proficiency with office software (Excel, ERP)</font></font></li> <li><font dir="auto" ><font dir="auto" >Good interpersonal skills and organizational skills</font></font></li></ul></div></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul> <li><font dir="auto" ><font dir="auto" ><font dir="auto" ><font dir="auto" >Human Resources &amp; Accounting Manager</font></font></font></font></li><li><font dir="auto" ><font dir="auto" ><br></font></font></li><li><font dir="auto" ><font dir="auto" >Management of personnel files, contracts, leave, absences and attendance</font></font></li> <li><font dir="auto" ><font dir="auto" >Preparation of variable payroll elements</font></font></li> <li><font dir="auto" ><font dir="auto" >Monitoring recruitment and onboarding of new employees</font></font></li> <li><font dir="auto" ><font dir="auto" >Application of internal regulations and HR procedures</font></font></li> <li><font dir="auto" ><font dir="auto" >Administrative management of suppliers and customers</font></font></li> <li><font dir="auto" ><font dir="auto" >Tracking invoices, payments, receipts and purchase orders</font></font></li> <li><font dir="auto" ><font dir="auto" >Classification and archiving of administrative and accounting documents</font></font></li> <li><font dir="auto" ><font dir="auto" >Preparation of files intended for the accountant, the CNAS (National Social Security Fund) and administrative bodies</font></font></li> <li><font dir="auto" ><font dir="auto" >Monitoring the company's opportunities, contracts and administrative obligations</font></font></li> <li><font dir="auto" ><font dir="auto" >development of HR, administrative and financial dashboards</font></font></li> <li><font dir="auto" ><font dir="auto" >Regular reporting to the General Management</font></font></li> </ul> <ul> <li><font dir="auto" ><font dir="auto" >Minimum 3 years' experience in a similar position.</font></font></li> <li><font dir="auto" ><font dir="auto" >Proficiency in office tools and accounting software.</font></font></li> <li><font dir="auto" ><font dir="auto" >Rigour, organisation, confidentiality and autonomy.</font></font></li></ul></div></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Be the first point of contact for advice and input across a wide range of HR areas. Maintain and follow up on concepts, tools, and procedures. Supports the HR team on matters related to improvement, efficiency, consolidation, etc., of general HR practices. Contribute to projects to develop or enhance concepts or practices within the HR &amp; Admin department or across functions. Follow procedures, guidelines, and instructions for executing tasks within the specialist area. Support the collaboration of HR and internal stakeholders to strengthen awareness of HR s role and function in the company and build relationships that help HR better support the business and its strategy.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>What we look for :</p><p>Bachelor s degree in human resources or any related field.</p><p>Minimum 2 years of relevant experience.</p><p>Fluency in English and French both verbally and written</p><p>Competencies for this Position:</p><p>Communicates in a clear, precise and structured way; speaks with authority and conviction; presents effectively. Adheres to company rules and procedures; executes plans with commitment and determination; achieves high quality results. Uses a methodical and systematic approach; plans ahead, defines clear priorities and allocates resources effectively. Makes an impact; convinces and persuades others; promotes plans and ideas successfully.</p><p></p></section>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>Join us in pioneering breakthroughs in healthcare. For everyone. Everywhere. Sustainably. Our inspiring and caring environment forms a global community that celebrates diversity and individuality. We encourage you to step beyond your comfort zone, offering resources and flexibility to foster your professional and personal growth, all while valuing your unique contributions. Apply now for the position of Management Assistant. Completes assigned day-to-day tasks, of different kind: * May assist in preparing annual budgets, and completes analysis of monthly budget activity. * Schedules appointments and meetings, and writes respective minutes and protocols. * Coordinates and establishes all travel arrangements, and reconciles travel and expense reports. * Answers, screens, and places phone calls, and manages in- and outbound correspondence. * Monitors all information flow, including maintaining paper and electronic files. * Prepares presentations, reports, statistical charts and briefings. * Assists in integration of new office technologies and systems as appropriate. Qualifications and Requirements: Bachelor's degree in Management, or a related field, or equivalent professional experience. Minimum 3–5 years of experience in an administrative, executive assistant, or office coordination role. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and other office productivity tools. Excellent verbal and written communication skills in French and English, additional languages are an asset. Strong organizational and time-management skills High attention to detail and accuracy in preparing documents, reports, and correspondence. Ability to work independently, take initiative, and proactively solve problems. Demonstrated ability to handle confidential and sensitive information with discretion and integrity. Excellent planning and coordination skills, particularly for meetings, events, and travel arrangements. Strong follow-up skills and ability to monitor deadlines, action items, and deliverables. Customer-service mindset and a collaborative approach to supporting teams. Location: Algiers. To find out more about the specific business, have a look at Products &amp; Services - Siemens Healthineers (siemens-healthineers.com) Who we are: We are a team of more than 71,000 highly dedicated Healthineers in more than 70 countries. As a leader in medical technology, we constantly push the boundaries to create better outcomes and experiences for patients, no matter where they live or what health issues they are facing. Our portfolio is crucial for clinical decision-making and treatment pathways. How we work: When you join Siemens Healthineers, you become one in a global team of scientists, clinicians, developers, researchers, professionals, and skilled specialists, who believe in each individual’s potential to contribute with diverse ideas. We are from different backgrounds, cultures, religions, political and/or sexual orientations, and work together, to fight the world’s most threatening diseases and enable access to care, united by one purpose: to pioneer breakthroughs in healthcare. For everyone. Everywhere. Sustainably. Check our Careers Site at Jobs &amp; careers (siemens-healthineers.com) As an equal opportunity employer, we welcome applications from individuals with disabilities. We care about your data privacy and take compliance with GDPR as well as other data protection legislation seriously. For this reason, we ask you not to send us your CV or resume by email. Please create a profile within our talent community and subscribe to personalized job alert that will keep you posted about new opportunities.</span> </div>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p><strong>Managing Security/Loss Prevention Operations</strong></p> <ul> <li>Assists the Director of Engineering in administering fire prevention programs and emergency preparedness.</li> <li>Assists in conducting hazard and risk assessments at the property to include quarterly OSHA/SAFETY audits, incident tracking, and the hazard abatement process.</li> <li>Assists in the development of detailed "shut down" procedures for the property to ensure that all areas are secured at the appropriate times.</li> <li>Complies with applicable federal, state and local law and safety regulations.</li> <li>Follows proper key control guidelines in loss prevention and in the property.</li> <li>Develops a monthly checklist for all cctv equipment, alarmed doors, and duress alarms to ensure that they are fully functional.</li> <li>Incorporates into patrols, which encompass all areas of the property's interior and exterior, an inspection tour of recording system.</li> <li>Follows Duty of Care process for the protection of guests and employees.</li> <li>Follows up on all unusual activities in and around the property that would impair the well being of guests and employees.</li> <li>Handles complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.</li> <li>Implements action plans to monitor and control risk.</li> <li>Monitors all unusual activities in and around the property that would impair the well being of guests and employees.</li> <li>Oversees all loss prevention operations to include but not limited to patrol process, emergency response, investigations (initial &amp; follow up) for all guest and employee related incidents, shipping and receiving process (makes recommendations for improvement), electronic key system and manager on duties responsibilities.</li> <li>Oversees and guides the efforts of the Accident Prevention Committee.</li> <li>Oversees first aid program for guests and employees.</li> <li>Oversees the claims process and protects company assets by closely monitoring the General Liability and Worker's Compensation cases.</li> </ul> <p><strong>Ensuring Exceptional Customer Service</strong></p> <ul> <li>Meet quality standards and customer expectations on a daily basis.</li> <li>Identifies the educational needs of others, developing formal educational or training programs or classes, and teaching or instructing others.</li> <li>Inspects and critiques the performance of the loss prevention department to establish and maintain a high level of professionalism and customer service.</li> <li>Provides services that are above and beyond for customer satisfaction and retention.</li> </ul> <p><strong>Additional Responsibilities</strong></p> <ul> <li>Analyzes information and evaluating results to choose the best solution and solve problems.</li> <li>Develops liaison with local law enforcement and emergency services.</li> <li>Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner.</li> <li>Provides information to supervisors and co-workers by telephone, in written form, e-mail, or in person.</li> </ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p><strong>Education and Experience</strong></p> <p> High school diploma or GED; 3 years experience in the security/loss prevention or related professional area.</p> <p>OR</p> <p> 2-year degree from an accredited university in Criminal Justice or related major; 1 year experience in the security/loss prevention or related professional area.</p><p></p></section>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span><u><b>Job Summary</b></u> <br></span><p>The Senior Administrator provides office and administration support through providing excellent customer service, handling information requests, performing clerical functions such as preparing correspondence, arranging conference calls and scheduling meetings and fulfilling all administration requirements assigned.</p><br> <br><br><u><b>Job Responsibilities 1</b></u> <br><p>Ensure to remain professional and approachable at all times, provide excellent customer service to all visitors</p><br> <p>and act as a face of the organization to increase organization branding internally and externally.</p><br> <p>Maintain a scheduler to help organize appointments with the direct supervisor and give necessary advice /</p><br> <p>reminder on daily basis and ensure critical meetings are not missed.</p><br> <p>Check admission of guests without appointments to the direct supervisor on daily basis.</p><br> <p>Maintain a log of visitors and appointments for easy reference on a daily basis.</p><br> <p>Ensure to confidentially and accurately distribute, record or file correspondences, calls or queries at all times to ensure efficient traceability of all documents handled in the direct supervisor’s office.</p><br> <p>Ensure that documents for the department are distributed to the concerned personnel on a timely manner on a daily basis.</p><br> <p>Ensure that documents for the direct supervisor are properly screened / and organized in the signature file on daily basis.</p><br> <p>Record all distributed documents and monitor actions taken for correspondence that require reply on a daily basis.</p><br> <p>Advise the direct supervisor for any documents / matters that require immediate attention on daily basis.</p><br> <p>Ensure to screen and forward approved calls to the direct supervisor on daily basis.</p><br> <p>Monitor all documents coming in or leaving the department in compliance to the quality management system at all times.</p><br> <p>Ensures proper dissemination of mails to the department on daily basis.</p><br> <p>Ensures that couriers / packages are delivered / received on timely manner</p><br> <p>Ensure to collate data or to prepare professional reports, memos or presentations as and when requested by the supervisor within the established time frame with minimal errors.</p><br> <p>Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies</p><br> <br><br><u><b>Job Responsibilities 2</b></u> <br><br><b>Additional Responsibilities 3</b> <br><br><u><b>Job Knowledge &amp; Skills</b></u> <br><p>Knowledge in office administration</p><br> <p>Knowledge and experience in delegation of authority and</p><br> <p>responsibility</p><br> <p>Knowledge of Information gathering and monitoring</p><br> <p>Excellent working knowledge of English (oral</p><br> <p>and written)</p><br> <p>High proficiency in Computer Office Applications and Programs (MS Excel, Word etc.) </p><br> <p>ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.</p><br><br><br><u><b>Job Experience</b></u> <br><p>Minimum 5 year(s) working experience, 3 year(s) relevant working experience, 2 year (s) GCC is a plus</p><br><br><br><u><b>Competencies</b></u> <br>Agility<br>AI Fluency<br>Data Accuracy &amp; Reporting L2<br>Regulatory Compliance L2<br>Quality Assurance L2<br>Planning and Scheduling L2<br>Risk Management L2<br>Resilience<br>Quality<br>Leadership<br><br><br><u><b>Education</b></u> <br>Bachelor's Degree in Business Administration or any related field<br><br><br><br> </div>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p><font dir="auto" ><font dir="auto" >Oversees personnel file management (contracts, absences, leave, administrative files) Ensures payroll processing and monthly declarations Participates in the recruitment process (CV screening, invitations, follow-up) Oversees the integration of new employees Develops and monitors training and skills development Ensures compliance with labor legislation Manages relations with external organizations (CNAS, labor inspectorate) Prepares HR reports and HR summaries (absenteeism, headcount, turnover)</font></font></p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p><font dir="auto" ><font dir="auto" >Bachelor's degree (or equivalent) in Human Resources, Management or Social Law. Required experience: Proficiency in labor and social law; Proficiency in office software and HR/Payroll software (DLG/ERP).</font></font></p><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Labor and apply the company's HR policy. Manage recruitment, onboarding, and follow-up of new employees. Ensure administrative management of personnel (contracts, files, leave, absences, disciplinary actions, etc.). Supervise payroll in coordination with the relevant department. Identify training needs and ensure their follow-up. Ensure compliance with social legislation and internal procedures. Advise management and department heads on HR matters. Produce dashboards and HR indicators.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Higher education in Human Resources, Law, or Management. Proficiency in social legislation and office tools. Organizational skills, confidentiality, rigor, and good interpersonal skills.</p><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Supervise the entire payroll process. Establish and control payroll slips in compliance with regulations. Ensure the application of social, fiscal legislation, and collective agreements. Manage social and administrative declarations. Monitor absences, leaves, overtime, and variable payroll elements. Control final settlements and end-of-contract documents. Respond to employee inquiries related to payroll. Ensure legal and social monitoring.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Degree in Management, Accounting, Human Resources, Finance, or equivalent field. Minimum 3-5 years of experience in payroll management, with experience in a responsible role being desirable. Good command of social legislation and labor law. Proficiency in payroll software and office tools.</p><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move. IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM s workplace culture at IOM workplace culture | International Organization for Migration Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.</p><p>Under the overall supervision of the Chief of Mission (CoM) in Algeria and the direct supervision of the Programme Manager Migration and Development, and in coordination with relevant units within the Country Office (CO), the Project Associate Migration and Development will be responsible and accountable for supporting the implementation of migration and development interventions in Algeria. The position will support in contributing to the implementation of activities under programmes such as NAMAD III, as well as other initiatives related to livelihoods, reintegration, migration governance, and diaspora engagement. The incumbent will provide operational, administrative, and coordination support to assist in the timely and effective delivery of activities targeting migrants, returnees, and host communities, in close coordination with relevant programme units, including Assisted Voluntary Return &amp; Reintegration (AVRR), protection, and other thematic areas.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>Bachelor's degree in social sciences, migration studies, economics, business administration or related fields from an accredited academic institution with three years of relevant professional experience.</li><li>High School diploma with five years of relevant professional experience.</li><li>Accredited Universities are those listed in the UNESCO World Higher Education Database.</li><li>Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;</li><li>Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,</li><li>Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.</li><li>Knowledge of reviewing, verifying, and validating information and supporting documentation to ensure accuracy and procedural compliance;</li><li>Has the ability to organise and coordinate multiple assignments while maintaining accurate records and meeting established deadlines;</li><li>Competent in applying established rules, procedures, and guidelines to process transactions and address routine operational issues;</li><li>Skilled in preparing clear and concise correspondence, reports, and supporting documentation using standard formats and templates; and.</li><li>Capable of establishing effective working relationships and communicate professionally with stakeholders from diverse cultural and organisational backgrounds.</li><li>For this position, fluency in French and English is required (oral and written).</li><li>Working knowledge of Arabic.</li></ul><p></p></section>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><strong>Tiered Approach</strong></p><br> <p>In line with the commitment to safeguard capacity and support personnel already in the Organization, a majority of UNDP UNCDF/UNV vacancies are advertised using a tiered application process whereby:</p><br> <ul> <li><strong>Tier 0</strong>: UNDP/UNCDF/UNV IP staff holding permanent (PA) and fixed-term (FTA) appointments, whose posts will be abolished, or contracts will be terminated or not renewed during 2026.</li> <li><strong>Tier 1</strong>: Other UNDP/UNCDF/UNV staff holding permanent (PA) and fixed-term (FTA) appointments</li> <li><strong>Tier 2</strong>: UNDP/UNCDF/UNV staff holding temporary appointments (TA), personnel on regular PSA contracts, and Expert and Specialist UN Volunteers</li> <li><strong>Tier 3 or no tier indicated</strong>: All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidates</li> </ul> <p>Please make note of the Tier(s) indicated in the vacancy title, if any, and ensure that you satisfy the eligibility to apply.</p><br> <p><strong>Office/Unit/Project Description&nbsp; &nbsp;</strong></p><br> <br> <p>Le Programme des Nations Unies pour le développement (PNUD) appuie les efforts du Gouvernement algérien en matière de gouvernance démocratique, de justice et d’État de droit, conformément au Cadre de Coopération pour le Développement Durable (CCDD 2023–2027) et aux Objectifs de Développement Durable, notamment les ODD 5 (égalité des genres) et 16 (paix, justice et institutions efficaces).&nbsp;</p><br> <br> <p>Dans ce cadre, le PNUD met en œuvre plusieurs projets en partenariat avec le Ministère de la Justice, la Direction Générale de l’Administration Pénitentiaire et de la Réinsertion (DGAPR) ainsi que la Cour Constitutionnelle, visant à renforcer l’accès à la justice, promouvoir les droits humains et soutenir l’intégration de l’approche genre dans les politiques publiques.&nbsp;</p><br> <br> <p>Les principales interventions incluent :&nbsp;</p><br> <br> <p><strong>1.Projet « Appui à la réinsertion sociale des détenus – phase 2 (PARSD) »</strong>&nbsp;</p><br> <br> <p>Le projet vise à augmenter les chances de réinsertion sociale des détenus, notamment les détenus radicalisés et les femmes détenues, en accompagnant la DGAPR dans :&nbsp;</p><br> <br> <ul> <li>le renforcement de la coopération entre les services d’évaluation et d’orientation et les services extérieurs,&nbsp;</li> </ul> <br> <ul> <li>la mise en place de conditions adaptées à la prise en charge des détenus radicalisés,&nbsp;</li> </ul> <br> <ul> <li>le renforcement de la prise en charge spécifique des femmes détenues,&nbsp;</li> </ul> <br> <ul> <li>et le développement de l’écosystème de la réinsertion sociale post‑carcérale&nbsp;</li> </ul> <br> <p><strong>2.Projet « Soutien à la carrière des femmes magistrates en Algérie »</strong>&nbsp;</p><br> <br> <p>Le projet vise à créer un environnement favorable à l’évolution professionnelle des femmes magistrates, en levant les obstacles à leur accès aux postes de responsabilité, à travers :&nbsp;</p><br> <br> <ul> <li>la promotion d’évolutions structurelles et de pratiques institutionnelles inclusives,&nbsp;</li> </ul> <br> <ul> <li>le développement de programmes de renforcement de capacités et de mentorat,&nbsp;</li> </ul> <br> <ul> <li>et le renforcement de la coopération internationale pour le partage de bonnes pratiques&nbsp;</li> </ul> <br> <p>Il contribue à l’objectif d’une justice plus inclusive, représentative et efficace.&nbsp;</p><br> <br> <br> <p><strong>3.Projet « Appui à la Cour constitutionnelle »</strong>&nbsp;</p><br> <br> <p>Ce projet vise à renforcer les capacités institutionnelles de la Cour constitutionnelle et à soutenir son rôle dans la consolidation de l’État de droit, notamment à travers :&nbsp;</p><br> <br> <ul> <li>l’appui au renforcement des capacités techniques et institutionnelles,&nbsp;</li> </ul> <br> <ul> <li>l’amélioration des pratiques et mécanismes liés au contrôle de constitutionnalité,&nbsp;</li> </ul> <br> <ul> <li>et le développement d’activités de formation, d’échange et de coopération visant à renforcer la performance et la visibilité de l’institution.&nbsp;</li> </ul> <br> <p>Ces projets contribuent à renforcer l’État de droit, à promouvoir des institutions inclusives et à soutenir la participation effective des acteurs institutionnels dans les domaines de la justice, de la gouvernance et des droits humains.&nbsp;</p><br> <br> <p>Dans ce contexte, le PNUD recrute un(e) Project Associate chargé(e) d’assurer un appui renforcé à la gestion administrative, financière et opérationnelle de ces projets du programme Justice et Etat de droit.&nbsp;</p><br> <br> <p><strong>Scope of WORK</strong>&nbsp;</p><br> <br> <p>Sous la supervision directe de l’Analyste de Programme, le/la Project Associate assure un appui à la gestion quotidienne des projets du Programme Justice et État de droit, en garantissant la mise en œuvre efficace des activités, ainsi que le respect des procédures administratives, financières et de passation des marchés du PNUD.&nbsp;</p><br> <br> <p>Il/elle contribue à la gestion opérationnelle des projets, au suivi des activités, au contrôle budgétaire et à la coordination avec les partenaires, afin d’assurer une exécution fluide et conforme des résultats attendus.&nbsp;</p><br> <br> <p><strong>1.Appui à la mise en œuvre des projets et gestion administrative</strong>&nbsp;</p><br> <br> <ul> <li>Assurer le suivi quotidien de la mise en œuvre des projets conformément aux plans de travail approuvés et aux résultats attendus ;&nbsp;&nbsp;</li> </ul> <br> <ul> <li>Contribuer à la préparation des rapports d’avancement trimestriels et annuels et veiller à leur soumission dans les délais ;&nbsp;&nbsp;</li> </ul> <br> <ul> <li>&nbsp;Assurer la gestion et l’archivage des documents des projets, et maintenir des dossiers organisés et conformes aux procédures du PNUD ;&nbsp;&nbsp;</li> </ul> <br> <ul> <li>Préparer les correspondances administratives et les notes internes ;&nbsp;&nbsp;</li> </ul> <br> <ul> <li>Assurer l’appui logistique et administratif à l’organisation des réunions, ateliers, formations et autres activités ;&nbsp;&nbsp;</li> </ul> <br> <ul> <li>Coordonner avec les unités concernées du PNUD sur les questions administratives et assurer le suivi des actions ;&nbsp;&nbsp;</li> </ul> <br> <ul> <li>Participer aux réunions de coordination des projets et assurer le suivi des décisions prises.&nbsp;</li> </ul> <br> <br> <p><strong>2.Gestion financière et budgétaire</strong>&nbsp;</p><br> <br> <ul> <li>Contribuer à l’élaboration et à la révision des plans de travail annuels (AWP) et des budgets, y compris l’analyse des besoins financiers et des projections ;&nbsp;</li> </ul> <br> <ul> <li>Assurer le suivi budgétaire des projets, y compris le suivi des dépenses, des engagements et de la disponibilité des fonds, et signaler tout écart ;&nbsp;</li> </ul> <br> <ul> <li>Vérifier la conformité des dépenses avec les règles, procédures et politiques du PNUD ;&nbsp;</li> </ul> <br> <ul> <li>Appuyer le traitement et la vérification des demandes de paiement, en veillant à la complétude des pièces justificatives ;&nbsp;</li> </ul> <br> <ul> <li>Assurer le suivi des avances de fonds et leur régularisation dans les délais ;&nbsp;</li> </ul> <br> <ul> <li>Maintenir un système interne de suivi des dépenses garantissant l’exactitude des transactions financières ;&nbsp;</li> </ul> <br> <ul> <li>Identifier et corriger les anomalies financières (transactions non validées, erreurs budgétaires, incohérences) ;&nbsp;</li> </ul> <br> <ul> <li>Maintenir des dossiers financiers précis et complets pour les besoins de reporting et d’audit ;&nbsp;</li> </ul> <br> <p><strong>3.Appui aux achats et à la logistique</strong>&nbsp;</p><br> <br> <ul> <li>Appuyer la mobilisation des biens et services nécessaires à la mise en œuvre des activités conformément aux procédures du PNUD ;&nbsp;</li> </ul> <br> <ul> <li>Préparer les documents d’achats, y compris les termes de références et les spécifications techniques ;&nbsp;</li> </ul> <br> <ul> <li>Assurer la liaison avec les fournisseurs et prestataires de services et suivre l’exécution des contrats ;&nbsp;</li> </ul> <br> <ul> <li>Coordonner les aspects logistiques des activités (réunions, ateliers, formations, événements) ;&nbsp;</li> </ul> <br> <ul> <li>Assurer le suivi et l’archivage approprié des dossiers d’achats et contrats.&nbsp;</li> </ul> <br> <p><strong>4.Coordination du projet et gestion des partenariats</strong>&nbsp;</p><br> <br> <ul> <li>Appuyer l’organisation des Comités de Pilotage et des Comités de Coordination des projets ;&nbsp;</li> </ul> <br> <ul> <li>Assurer la liaison avec les partenaires, les parties prenantes et les membres des comités sous la supervision de l’Analyste de programme ;&nbsp;</li> </ul> <br> <br> <ul> <li>Assurer le suivi de la mise en œuvre des décisions prises lors des réunions de coordination ;&nbsp;</li> </ul> <br> <ul> <li>Maintenir une communication efficace avec les unités concernées du PNUD et les partenaires.&nbsp;</li> </ul> <br> <p><strong>5.Appui à la clôture des projets</strong>&nbsp;</p><br> <br> <ul> <li>Contribuer à la préparation du rapport final de révision des projets ;&nbsp;</li> </ul> <br> <ul> <li>Appuyer le transfert des équipements, documents et actifs aux bénéficiaires nationaux conformément aux procédures du PNUD ;&nbsp;</li> </ul> <br> <ul> <li>Préparer les documents de clôture, notamment les formulaires CDR/FACE pour signature des partenaires ;&nbsp;</li> </ul> <br> <ul> <li>Veiller à la finalisation correcte des aspects administratifs et financiers liés à la clôture des projets.&nbsp;</li> </ul> <br> <p><strong>6.Intégration du genre et appui technique</strong>&nbsp;</p><br> <br> <ul> <li>Appuyer l’Analyste de programme sur les questions liées au genre et contribuer à l’intégration de l’approche genre dans les activités du projet ;&nbsp;</li> </ul> <br> <ul> <li>Participer à la mise en œuvre des politiques du PNUD en matière d’égalité de genre ;&nbsp;</li> </ul> <br> <ul> <li>Contribuer aux analyses genre et à leur intégration dans les dimensions programmatiques et opérationnelles ;&nbsp;</li> </ul> <br> <ul> <li>Appuyer l’organisation d’activités de sensibilisation, de formation et de renforcement des capacités sur le genre ;&nbsp;</li> </ul> <br> <ul> <li>Contribuer au processus du label « Gender Equality Seal » et aux initiatives de prévention du harcèlement sexuel ;&nbsp;</li> </ul> <br> <ul> <li>Fournir un appui technique aux partenaires (gouvernement, agences des Nations unies, etc.) sur les questions de genre.&nbsp;</li> </ul> <br> <p><strong>7.Appui au rôle d’assurance projet</strong>&nbsp;</p><br> <br> <ul> <li>Appuyer l’Analyste de programme dans les fonctions d’assurance projet, notamment :&nbsp;&nbsp;</li> </ul> <br> <ul> <li>Assurer une liaison efficace avec les membres du Comité de Pilotage ;&nbsp;</li> </ul> <br> <br> <ul> <li>Contribuer à l’identification et au contrôle des risques du projet ;&nbsp;</li> </ul> <br> <ul> <li>Veiller à l’alignement entre la stratégie du projet et sa mise en œuvre ;&nbsp;</li> </ul> <br> <ul> <li>Assurer la cohérence avec le Programme de Pays du PNUD ;&nbsp;</li> </ul> <br> <ul> <li>Contribuer à la durabilité des projets ;&nbsp;</li> </ul> <br> <ul> <li>Faciliter les communications internes et externes ;&nbsp;</li> </ul> <br> <ul> <li>Veiller au respect des règles, procédures et politiques du PNUD ;&nbsp;</li> </ul> <br> <ul> <li>Assurer le suivi des décisions du Comité de Pilotage et des révisions du document de projet.&nbsp;</li> </ul> <br> <p><strong>8.Gestion des connaissances et renforcement des capacités</strong>&nbsp;</p><br> <br> <ul> <li>Appuyer l’organisation de formations, ateliers et activités de renforcement des capacités impliquant les parties prenantes ;&nbsp;</li> </ul> <br> <ul> <li>Identifier, documenter et capitaliser les bonnes pratiques et les leçons apprises ;&nbsp;</li> </ul> <br> <ul> <li>Contribuer au partage des connaissances et à la participation aux réseaux et communautés de pratiques ;&nbsp;</li> </ul> <br> <ul> <li>Appuyer le développement de produits de connaissance et de mécanismes de diffusion pour renforcer la visibilité et l’impact du projet.&nbsp;</li> </ul> <br> <p>Le/la titulaire exécute toute autre tâche relevant de son profil fonctionnel jugée nécessaire pour le bon fonctionnement des projets, du bureau et de l’organisation.&nbsp;</p><br> <br> <p><strong>Institutional Arrangement&nbsp;</strong></p><br> <br> <p>Sous la supervision directe de l’Analyste du programme, l’Associé(e) au projet travaillera sous sa responsabilité et rendra compte directement à celui-ci/celle-ci. Il/elle collaborera étroitement avec l’équipe du projet ainsi qu’avec les unités du Bureau pays du PNUD afin d’assurer la bonne exécution des tâches administratives et de gestion financière du projet, conformément aux politiques, procédures et normes du PNUD.&nbsp;</p><br> <br> <p><strong>Competencies&nbsp;</strong></p><br> <br> <br> <p><strong>Core</strong>&nbsp;</p><br> <br> <br> <br> <p><strong>Atteindre des résultats</strong>&nbsp;</p><br> <br> <br> <p>Niveau 1 : Planifie et suit son propre travail, prête attention aux détails et fournit un travail de qualité dans les délais impartis.&nbsp;</p><br> <br> <br> <br> <p><strong>Innover</strong>&nbsp;</p><br> <br> <br> <p>Niveau 1 : Ouvert(e) aux idées créatives et aux risques connus, adopte une approche pragmatique de résolution de problèmes et cherche à apporter des améliorations.​&nbsp;</p><br> <br> <br> <br> <p><strong>Apprendre en continu</strong>&nbsp;</p><br> <br> <br> <p>Niveau 1 : Fait preuve d’ouverture d’esprit et de curiosité, partage ses connaissances, apprend de ses erreurs et sollicite des retours.&nbsp;</p><br> <br> <br> <br> <p><strong>S’adapter avec agilité</strong>&nbsp;</p><br> <br> <br> <p>Niveau 1 : S’adapte au changement, gère de manière constructive l’ambiguïté et l’incertitude et fait preuve de flexibilité.&nbsp;</p><br> <br> <br> <br> <p><strong>Agir avec détermination</strong>&nbsp;</p><br> <br> <br> <p>Niveau 1 : Fait preuve de motivation et d’engagement, est capable de travailler sereinement dans des situations difficiles et agit avec confiance.&nbsp;</p><br> <br> <br> <br> <p><strong>Collaborer et établir des partenariats</strong>&nbsp;</p><br> <br> <br> <p>​Niveau 1 : Fait preuve d’empathie et de compréhension envers les autres et construit des relations positives.&nbsp;</p><br> <br> <br> <br> <p><strong>Promouvoir la diversité et l’inclusion</strong>&nbsp;</p><br> <br> <br> <p>Niveau 1 : Respecte et valorise les différences, est conscient(e) des biais inconscients et agit contre toute forme de discrimination.&nbsp;</p><br> <br> <br> <br> <br> <p><i><strong>Cross-Functional &amp; Technical competencies</strong></i>&nbsp;</p><br> <br> <br> <br> <p><strong>Domaine thématique</strong>&nbsp;</p><br> <br> <br> <p><strong>Compétence</strong>&nbsp;</p><br> <br> <br> </div>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p><font dir="auto" ><font dir="auto" >Enter, classify, and archive administrative documents. Track files and update databases. Manage telephone calls, mail, and emails. Prepare documents, reports, and tracking spreadsheets. Greet and direct visitors as needed.</font></font></p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p><font dir="auto" ><font dir="auto" >Baccalaureate or Bac+2 level in management, administration, or equivalent. Experience in a similar position preferred. Proficiency in office software (Word, Excel, Outlook). Rigor, organization, discretion, and strong interpersonal skills.</font></font></p><p></p></section>