Admin Assistant Jobs - Alger Algeria

<p>Introduction Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move. IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM s workplace culture at IOM workplace culture | International Organization for Migration Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.</p><p>Organizational Context and Scope Under the general supervision of the overall supervision of Head od programmes , the direct supervision of Movement Operations Officer , the Operations Assistant (Data Processing), is responsible for the following duties and responsibilities.</p><p>Record demographic and biographic information in MiMOSA upon receipt of the request for travel while confirming receipt to third parties, such as an embassy or Resettlement Support Center (RSC). Notify the Movement Operations Officer of the receipt of new requests for travel assistance. Secure, and account for travel documents in accordance with the local Standard Operating Procedures (SOPs). Ensure secure storage of documentation and data in accordance with IOM principles and guidelines while guaranteeing limited access to physical files. Process exit permits in close coordination with supervisors and other IOM colleagues and relevant authorities. Ensure the issuance and timely dispatch of travel documents with Operations colleagues, from booking notifications to logistical assistance with exit processes closely coordinated. Prepare all travel-ready documentation for transfer to Field Support colleagues in collaboration and coordination with supervisors while ensuring the travel bag has all necessary documentation to depart the country. Prepare reports as requested on the receipt of documentation to time of service delivery; inform supervisors on possible issues which need attention and suggest corrective actions. Report any problems encountered like denials of exit permits, reasons for such denials and possible solutions. Assist in preparing regular data mining reports in order to ensure that MiMOSA is up-to-date, accurate and maintains the integrity of relevant Movement Operations projects. Provide regular feedback on work being accomplished to the Movement Operations Officer and keep supervisors immediately informed of any issues that arise. Demonstrate an in-depth understanding of relevant Movement Operations SOPs and Movements-related systems and databases, as well as the ability to remain professional, impartial and unbiased during all interactions with migrants and colleagues per the IOM Code of Conduct and instruction on the prevention of sexual exploitation and abuse (PSEA). Maintain and ensure the confidentiality and integrity of all relevant paperwork in line with standards of conduct and data protection rules. Alert Movement Operations Officer or management of any non-compliance to SOPs or codes of conduct by IOM staff members or partners. Perform such other duties as may be assigned.</p><p><strong>Desired Candidate Profile</strong></p><ul><li>Completed secondary high school education required and five years of relevant working experience; three years of working experience with a bachelor s degree. Accredited Universities are those listed in the UNESCO World Higher Education Database.</li><li>Five years of relevant working experience.</li><li>Three years of working experience with a Bachelor s degree.</li><li>Prior Movement Operations or transportation experience is a strong advantage.</li><li>Strong computer skills - Word, Excel and Internet.</li><li>Past experience with Movement Operations-related databases and systems (including iGATOR, MiMOSA, SAR and Amadeus) is a strong advantage.</li><li>Fluency in English and French is required.</li><li>Working knowledge of Arabic is an advantage.</li><li>Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.</li><li>IOM s competency framework can be found at this link . Competencies will be assessed during the selection process.</li><li>Values - all IOM staff members must abide by and demonstrate these five values: Inclusion and respect for diversity : Respects and promotes individual and cultural differences. Encourages diversity and inclusion. Integrity and transparency : Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. Professionalism : Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. Courage : Demonstrates willingness to take a stand on issues of importance. Empathy : Shows compassion for others, makes people feel safe, respected and fairly treated.</li><li>Core Competencies behavioural indicators Level 1 Teamwork : Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. Delivering results : Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes. Managing and sharing knowledge : Continuously seeks to learn, share knowledge and innovate. Accountability : Takes ownership for achieving the Organization s priorities and assumes responsibility for own actions and delegated work. Communication : Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.</li><li>Managerial Competencies behavioural indicators Level 2, if with direct reports Leadership : Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization s vision. Assists others to realize and develop their leadership and professional potential. Empowering others : Creates an enabling environment where staff can contribute their best and develop their potential. Building Trust : Promotes shared values and creates an atmosphere of trust and honesty. Strategic thinking and vision : Works strategically to realize the Organization s goals and communicates a clear strategic direction. Humility : Leads with humility and shows openness to acknowledging own shortcomings.</li></ul>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p><font dir="auto" ><font dir="auto" >Provide administrative support for files and documents. Manage correspondence, calls, and daily administrative tasks. Prepare reports and ensure proper filing. Coordinate with various company departments. Experience in a similar role is required. You must be organized, meticulous, and discreet. If you meet these requirements, please submit your CV by clicking on the "Apply" tab. Algiers, Birtouta</font></font></p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p><font dir="auto" ><font dir="auto" >Experience in a similar role. Organised, rigorous and discreet.</font></font></p><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Ensure the management of the agenda, appointments, and meetings of the Division Chief. Prepare, draft, and format correspondence, reports, memos, and minutes. Ensure the reception, registration, filing, and archiving of administrative documents. Manage telephone calls, emails, and visitor reception. Ensure the administrative follow-up of division files. Organize meetings, prepare support materials, and ensure follow-up of decisions made. Coordinate information flow between different departments and stakeholders. Develop and update dashboards and monitoring tools. Ensure the confidentiality of information and documents processed. Assist the Division Chief in any administrative task related to their functions.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Higher Technician Diploma, Bachelor's degree or equivalent in Management, Administration, Secretarial work, or a similar field. Minimum 3-5 years of professional experience in a similar position. Proficiency in office automation tools (Word, Excel, PowerPoint, Outlook). Excellent French writing skills. Knowledge of Arabic is desirable; English is an asset. Immediate availability is preferred.</p><p></p></section>

<p>Provide administrative support to the management team. Manage the agenda and facilitate internal and external communication.</p><p><strong>Desired Candidate Profile</strong></p><p>Competent in administrative support, agenda management and communication. Experience in a similar position.</p>

<p>Follow-up on time tracking: Ensure daily tracking of working hours, absences, and leave of employees, and manage time tracking anomalies. Management of occupational health: Co-plan and follow up on mandatory medical visits for employees, in conjunction with occupational health. Update HR dashboard: Track and update HR indicators (absenteeism, turnover, etc.) and contribute to the preparation of regular reports. Filing and archiving of personnel files: Manage the filing of employee files (contracts, certificates, pay slips, etc.) and ensure their regular updating. Support for administrative management: Participate in drafting HR documents (contracts, amendments, etc.) and ensure the administrative follow-up of recruitments and departures. Management of relations with social organizations: Ensure the link with social security organizations and other administrative institutions. Participation in internal HR communication: Contribute to the dissemination of internal HR information, such as new procedures or important reminders.</p><p><strong>Desired Candidate Profile</strong></p><ul><li>University degree in (HR, Management, Law, )</li><li>1 to 2 years of experience in HR</li><li>Good command of office tools.</li><li>Sense of organization and rigor.</li><li>Interpersonal skills and team spirit.</li></ul>

<p><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">Administrative Sales Management: Process orders and sales contracts in accordance with company policies and procedures. Prepare and send contractual documents to clients and relevant stakeholders. Monitor payments and contractual deadlines. Internal Coordination: Collaborate closely with the sales, legal, and finance teams to ensure smooth coordination of sales activities. Provide administrative support to sales representatives, including preparing necessary documentation for presentations and client meetings. Client Relations: Serve as the primary point of contact for clients' administrative inquiries. Provide high-quality customer service by responding to inquiries professionally. Database Management: Maintain and update client, property, and sales contract databases. Produce regular reports on the status of sales and ongoing contracts. Payment Monitoring: Monitor customer payments by verifying payment deadlines, sending reminders when necessary, and resolving any payment issues or delays. Collaborate with the finance department to ensure all payments are correctly recorded and processed in accordance with company policies.</font></font></p><p><strong>Desired Candidate Profile</strong></p><p><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">Degree in Business, Management, Administration, or equivalent field. Experience in a similar role preferred. Proficiency in office software (Excel, Word) and management/ERP software. Excellent organizational and prioritization skills.</font></font></p>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul> <li><font dir="auto" ><font dir="auto" ><font dir="auto" ><font dir="auto" >Computer scientist</font></font></font></font></li><li><font dir="auto" ><font dir="auto" ><br></font></font></li><li><font dir="auto" ><font dir="auto" >To ensure the functional and technical maintenance of existing software.</font></font></li> <li><font dir="auto" ><font dir="auto" >To train new clients on the use of the software they have acquired.</font></font></li> <li><font dir="auto" ><font dir="auto" >To assist and support users in case of difficulties or problems related to the software.</font></font></li> <li><font dir="auto" ><font dir="auto" >Participate in the development and improvement of IT case studies applications (bug fixes, functional enhancements), under the supervision of a manager who will guide you in carrying out these tasks.</font></font></li> </ul> <ul> <li><font dir="auto" ><font dir="auto" >Engineering degree or Higher Technician diploma in Computer Science, Statistics or Electronics.</font></font></li> </ul> <p> <b> <u>Conditions :</u> </b> </p> <ul> <li><font dir="auto" ><font dir="auto" >Good written and oral communication skills.</font></font></li> <li><font dir="auto" ><font dir="auto" >Workplace: Chevalley (Algiers).</font></font></li></ul></div></section>

<p>Manage personnel administrative files. Ensure follow-up of absences and leave. Participate in recruitment and integration. Prepare HR administrative documents. Ensure follow-up of contracts and personnel files.</p><p><strong>Desired Candidate Profile</strong></p><p>Training in human resources or similar field. Experience in HR management. Rigor, autonomy and good interpersonal skills.</p>

<p><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">Greet, guide, and inform clients. Answer telephone calls and information requests. Ensure the administrative follow-up of files. Manage mail and administrative documents. Maintain the proper organization of the reception area.</font></font></p><p><strong>Desired Candidate Profile</strong></p><p><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">Excellent presentation and welcoming manner. Good interpersonal and communication skills. Strong organizational and confidentiality skills. Proficient in computer tools (Word, Excel).</font></font></p>

<p><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">Ensure the overall supply, purchase, and management of office supplies, various consumables, and small equipment. Monitor maintenance contracts and coordinate technical interventions (air conditioning, security, building maintenance, vehicle fleet). Manage relationships and negotiate with suppliers and general service providers. Ensure administrative follow-up and liaison with banks (filing wire transfer orders, monitoring statements, withdrawing documents or passbooks, etc.). Manage the filing and monitoring of tax and parafiscal declarations (particularly the G50 statement) with the relevant departments. Serve as a liaison with local authorities and institutional partners. Collaborate closely with the accounting department for the transmission of supplier invoices, cash receipts, and bank statements. Liaise with the collections department to facilitate the transmission of administrative documents or the monitoring of client files, if necessary. Working in synergy with the purchasing department to centralize logistical needs and optimize costs. Ensuring the monitoring, centralization and regular payment of current utility bills (electricity, gas, water, internet, telephone, etc.) to guarantee continuity of services.</font></font></p><p><strong>Desired Candidate Profile</strong></p><p><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">University degree (Bachelor's +3 or Master's +5) in Administration, Management, Logistics, or a related field. Minimum of 2 years' experience in a similar position. Sound knowledge of facilities management and administrative procedures. Excellent interpersonal and writing skills. Proficiency in office software (Word, Excel, PowerPoint, Outlook).</font></font></p>

<p><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">Answering and directing phone calls. Managing mail, emails, and document filing. Entering, updating, and tracking data in Microsoft Excel. Preparing dashboards, reports, and administrative documents. Scheduling appointments, meetings, and travel. Ensuring the administrative follow-up of files.</font></font></p><p><strong>Desired Candidate Profile</strong></p><p><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">Education: Bachelor's degree (or equivalent) in Secretarial Studies, Management, Administration, or a related field. Experience: Minimum 1 year in a similar position. Excellent command of Microsoft Excel. Good command of French, both spoken and written.</font></font></p>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">Manage employee administrative files. Draft letters, certificates, and HR documents. Track absences, leave, and timekeeping. Participate in the recruitment process (reviewing CVs, scheduling interviews). Ensure the archiving and updating of HR data. Greet and direct employees with any administrative requests.</font></font></p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">Training in management, administration, or human resources. Experience in a similar position preferred. Proficiency in office software (Word, Excel). Discretion and respect for confidentiality.</font></font></p><p></p></section>

<p>Manage reception and secretariat of the HR department. Classify and archive personnel files. Prepare administrative documents (contracts, certificates, letters, etc.). Ensure follow-up of absences, leave, and administrative files. Organize appointments and meetings of the HR department. Update databases and tracking spreadsheets.</p><p><strong>Desired Candidate Profile</strong></p><p>Bac+2/3 in Human Resources Management, Administration, or equivalent field. Previous experience in a similar role is desirable. Good command of office tools (Office Pack). Discretion, organization, rigor, and good interpersonal skills.</p>

<p>Welcome and direct visitors. Respond to telephone calls and manage mail. Draft and transmit emails and administrative documents. Organize appointments and meetings. Ensure filing and archiving of documents. Perform various administrative tasks and ensure follow-up of files. Ensure coordination with different departments.</p><p><strong>Desired Candidate Profile</strong></p><p>Bac+2 in secretarial, administration or similar field. Experience in a similar position desired. Good oral and written expression in French. Professional presentation, rigor and organization. Good interpersonal skills, discretion and a welcoming attitude.</p>

<p>Management of schedules. Reception and orientation of visitors. Processing of mail and administrative coordination. Drafting of professional emails and letters. Organization and filing of documents. Organization of appointments and meetings. Coordination of travel and various administrative tasks.</p><p><strong>Desired Candidate Profile</strong></p><p>Diploma Bac+2 in secretarial studies, commerce, administration or similar field. Good command of computer tools, especially Word and Excel. Excellent written and oral expression in French. Rigor and sense of organization. Initiative and autonomy. Good interpersonal skills and sense of welcome.</p>

<p><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">Greet and direct visitors. Manage telephone calls and mail. Draft and format administrative documents. File and archive documents. Organize meetings and manage calendars. Ensure administrative follow-up and information transmission.</font></font></p><p><strong>Desired Candidate Profile</strong></p><p><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">Training in secretarial studies, administration, or management. Minimum 5 years of experience in a similar position. Proficiency in computer skills and office software. Organized, discreet, meticulous, and with excellent interpersonal skills. If you meet these requirements, please submit your CV by clicking on the "Apply" tab for Mostaganem.</font></font></p>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">Provide in-person and telephone reception. Manage mail, emails, and administrative documents. Organize appointments and meetings. Ensure the filing and archiving of documents. Prepare administrative documents requested by management.</font></font></p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p><font dir="auto" style="vertical-align: inherit;"><font dir="auto" style="vertical-align: inherit;">Good presentation and welcoming manner. Proficiency in office software (Word, Excel, Outlook). Good written and oral communication skills. Experience in a similar position preferred. Profile: Female. If you meet this profile, please send your CV by clicking on the "Apply" tab. Algiers, Dar El Beda</font></font></p><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p><font dir="auto" ><font dir="auto" >Greet and direct visitors. Manage telephone calls and mail. Schedule appointments and handle administrative follow-up. Maintain a positive company image.</font></font></p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p><font dir="auto" ><font dir="auto" >Good presentation and excellent interpersonal skills. Proficient in office software.</font></font></p><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p><font dir="auto" ><font dir="auto" >Conduct field measurements using high-tech equipment. Perform topographic measurements (measuring angles and distances). Calculate and delimit the terrain. Use satellite positioning (GPS). Contribute to the creation of the land registry. Using computer tools, transfer these measurements onto graphic documents. Create maps and plans using CAD and CAM software. Produce plans at different scales. Submit plans to the Surveying Engineer or Site Manager. Participate in the development of various infrastructure projects (roads, commercial areas, bridges, etc.).</font></font></p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li><font dir="auto" ><font dir="auto" >Master's degree in computer data processing</font></font></li><li><font dir="auto" ><font dir="auto" >My mastery of 3D drawing</font></font></li><li><font dir="auto" ><font dir="auto" >Mastery of CAD and CAM (Computer-Aided Design and Computer-Aided Drafting)</font></font></li><li><font dir="auto" ><font dir="auto" >Mastery of high-tech equipment</font></font></li><li><font dir="auto" ><font dir="auto" >Having 2 years of experience in the field</font></font></li></ul><p></p></section>

<p>Supervise all activities of the hotel site. Coordinate teams (accommodation, catering, maintenance, security, etc.). Ensure the quality of services and customer satisfaction. Manage material resources, stocks and supplies. Monitor compliance with procedures, hygiene and safety standards. Establish activity reports and ensure the administrative follow-up of the site. Optimize operating costs and ensure the smooth running of facilities.</p><p><strong>Desired Candidate Profile</strong></p><p>5 years of minimum experience in a similar position, ideally in the hotel or accommodation sector. Excellent team management and organizational skills. Good command of operational and administrative management. Sense of responsibility, leadership and ability to manage priorities.</p>