office manager Jobs

<p>A private clinic is looking for an experienced Human Resources Manager.&nbsp;</p><p>&nbsp;</p>

<ul> <li><font dir="auto" ><font dir="auto" >Ensure the preparation and control of shipping documents.</font></font></li> <li><font dir="auto" ><font dir="auto" >Coordinate logistics flows between suppliers, carriers, warehouses and customers.</font></font></li> <li><font dir="auto" ><font dir="auto" >Manage stock receipts, entries and movements.</font></font></li> <li><font dir="auto" ><font dir="auto" >Organize the removals and liaise with the carriers.</font></font></li> <li><font dir="auto" ><font dir="auto" >Track shipping costs and produce operational dashboards.</font></font></li> <li><font dir="auto" ><font dir="auto" >Establish and monitor key performance indicators (KPIs) to optimize logistics operations.</font></font></li> <li><font dir="auto" ><font dir="auto" >Ensure the reliability of data and the smooth running of supply chain operations.</font></font></li> </ul> <ul> <li><font dir="auto" ><font dir="auto" >Degree in logistics or a related field</font></font></li> <li><font dir="auto" ><font dir="auto" >Minimum 2 years of experience in logistics</font></font></li> <li><font dir="auto" ><font dir="auto" >Good knowledge of logistics operations, transport and inventory management.</font></font></li> <li><font dir="auto" ><font dir="auto" >Proficiency in office tools (Microsoft Office, especially Excel) and ERP or inventory management software.</font></font></li> <li><font dir="auto" ><font dir="auto" >Good analytical and problem-solving skills.</font></font></li> <li><font dir="auto" ><font dir="auto" >Excellent organizational skills and ability to manage priorities.</font></font></li> <li><font dir="auto" ><font dir="auto" >Able to work in a shift system</font></font></li> </ul> <p><br></p>

<ul> <li><font dir="auto" ><font dir="auto" >To guide, organize and supervise the team's activities.</font></font></li> <li><font dir="auto" ><font dir="auto" >Plan objectives and monitor performance.</font></font></li> <li><font dir="auto" ><font dir="auto" >Ensure compliance with procedures and deadlines.</font></font></li> <li><font dir="auto" ><font dir="auto" >Participate in the continuous improvement of processes.</font></font></li> <li><font dir="auto" ><font dir="auto" >Provide reporting to management.</font></font></li> </ul> <ul> <li><font dir="auto" ><font dir="auto" >Degree in management, administration or equivalent field.</font></font></li> <li><font dir="auto" ><font dir="auto" >Minimum 2 years of professional experience in a management position.</font></font></li> <li><font dir="auto" ><font dir="auto" >Good leadership and ability to manage a team.</font></font></li> <li><font dir="auto" ><font dir="auto" >Sense of organization, decision-making and responsibility.</font></font></li> <li><font dir="auto" ><font dir="auto" >My mastery of office software.</font></font></li> </ul> <p><br></p>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Participate in the recruitment process (posting offers, pre-screening applications, organizing interviews, and following up on recruitment). Ensure administrative management of personnel (building and updating files, contract monitoring, absence management, and other administrative documents). Ensure compliance with HR procedures and provide support to various activities of the Human Resources department. Update HR databases (HRIS software, Excel files). Participate in the establishment of administrative documents: certificates, HR letters, etc. Collect and verify payroll variables (overtime, absences). Keep HR dashboards up to date. Keep legal books up to date.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>University degree in Human Resources Management, Law, Management, or equivalent</li><li>02 years of experience in a similar position</li><li>Proficiency in office tools (Microsoft Office, HR software)</li></ul><p></p></section>

<p>Labor and track project and activity schedules. Coordinate different stakeholders to ensure deadlines and objectives are met. Define and track performance indicators (KPIs). Analyze deviations between forecasts and results, then propose corrective actions. Produce dashboards and performance reports. Participate in process optimization and continuous improvement. Identify project-related risks and ensure their follow-up.</p><p><strong>Desired Candidate Profile</strong></p><p>Bac+5 in Management, Project Management, Industrial Engineering, Logistics, or equivalent field. Experience in a similar role. Proficiency in office tools, especially advanced Excel and PowerPoint. Good knowledge of project management tools (MS Project, Primavera, or equivalent) is an asset.</p>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul> <li><font dir="auto" ><font dir="auto" ><font dir="auto" ><font dir="auto" >Human Resources &amp; General Services Manager</font></font></font></font></li><li><font dir="auto" ><font dir="auto" ><br></font></font></li><li><font dir="auto" ><font dir="auto" >HR: participate in the HR strategy, manage recruitment (sourcing, interviews, integration), monitor administrative files, develop training and evaluation, ensure compliance with social legislation.</font></font></li> <li><font dir="auto" ><font dir="auto" >Site manager: supervise the layout of the premises, coordinate works/service providers/suppliers, ensure the safety and proper functioning of the site, monitor equipment needs.</font></font></li> <li><font dir="auto" ><font dir="auto" >General resources: manage non-production-related purchases, supervise maintenance, organize general services (vehicles, security, cleaning, supplies), optimize costs.</font></font></li> </ul> <ul> <li><font dir="auto" ><font dir="auto" >Higher education in HR, Management or Administration</font></font></li> <li><font dir="auto" ><font dir="auto" >3-8 years of experience in a similar role</font></font></li> <li><font dir="auto" ><font dir="auto" >Excellent organizational, coordination, and communication skills</font></font></li> <li><font dir="auto" ><font dir="auto" >Leadership, autonomy, rigor, sense of responsibility</font></font></li> <li><font dir="auto" ><font dir="auto" >Proficiency in office software; knowledge of an ERP system is an asset.</font></font></li> <li><font dir="auto" ><font dir="auto" >Vehicle to get to the Tafraoui base station site, Oran</font></font></li></ul></div></section>

<p>Pilot projects related to digital tools and automation. Analyze user needs and propose suitable digital solutions. Deploy, configure, and monitor digital tools. Design and optimize automated processes. Coordinate various internal and external stakeholders. Develop dashboards and track performance indicators. Train and support users in adopting the tools.</p><p><strong>Desired Candidate Profile</strong></p><p>Bac+5 in Computer Science, Information Systems, Industrial Engineering or equivalent field. 2 to 5 years of experience in digital project management or process automation. Proficiency in office tools and project management solutions. Knowledge of automation tools (Power Automate, Power Apps, RPA or equivalent) and decision-making tools (Power BI, Tableau) is appreciated.</p>

<p>Coordinate general services (maintenance, security, procurement, etc.). Supervise the management of company equipment. Receive and process requests from structures and projects for consumable maintenance supplies and office equipment needed by various departments. Manage external service providers and service contracts. Implement procedures to optimize costs and resources. Ensure compliance with safety standards and current regulations. Manage budgets allocated to general services and track expenses. Keep the asset inventory file up to date.</p><p><strong>Desired Candidate Profile</strong></p><p>Bac +4. More than 3 years of professional experience in general services management. Excellent command of IT tools. Skills in project management, negotiation, and management. Ability to manage priorities and work under pressure. Knowledge of safety standards and current regulations.</p>

<p>Ensures the design and maintenance of an input database. Coordinates annual and multi-year forecasts for all factory purchases. Ensures the purchase of raw materials, packaging items, spare parts, consumables, laboratory reagents, etc. Ensures the adjustment of supply programs within the framework of stock regulation. Ensures that all purchases comply with quality, price, and deadline requirements. Ensures the proper management of operations related to the preparation of import files (bank domiciliation, transit) when requested. Organizes the supply chain, sets up a delivery schedule, and maintains permanent liaison with suppliers.</p><p><strong>Desired Candidate Profile</strong></p><p>Basic training: Bachelor's or Master's degree in management/economics or equivalent. Professional training: general management, MS Office, Sage, implemented management software.</p>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul> <li><font dir="auto" ><font dir="auto" ><font dir="auto" ><font dir="auto" >Human Resources &amp; Accounting Manager</font></font></font></font></li><li><font dir="auto" ><font dir="auto" ><br></font></font></li><li><font dir="auto" ><font dir="auto" >Management of personnel files, contracts, leave, absences and attendance</font></font></li> <li><font dir="auto" ><font dir="auto" >Preparation of variable payroll elements</font></font></li> <li><font dir="auto" ><font dir="auto" >Monitoring recruitment and onboarding of new employees</font></font></li> <li><font dir="auto" ><font dir="auto" >Application of internal regulations and HR procedures</font></font></li> <li><font dir="auto" ><font dir="auto" >Administrative management of suppliers and customers</font></font></li> <li><font dir="auto" ><font dir="auto" >Tracking invoices, payments, receipts and purchase orders</font></font></li> <li><font dir="auto" ><font dir="auto" >Classification and archiving of administrative and accounting documents</font></font></li> <li><font dir="auto" ><font dir="auto" >Preparation of files intended for the accountant, the CNAS (National Social Security Fund) and administrative bodies</font></font></li> <li><font dir="auto" ><font dir="auto" >Monitoring the company's opportunities, contracts and administrative obligations</font></font></li> <li><font dir="auto" ><font dir="auto" >development of HR, administrative and financial dashboards</font></font></li> <li><font dir="auto" ><font dir="auto" >Regular reporting to the General Management</font></font></li> </ul> <ul> <li><font dir="auto" ><font dir="auto" >Minimum 3 years' experience in a similar position.</font></font></li> <li><font dir="auto" ><font dir="auto" >Proficiency in office tools and accounting software.</font></font></li> <li><font dir="auto" ><font dir="auto" >Rigour, organisation, confidentiality and autonomy.</font></font></li></ul></div></section>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <br>Description de l'entreprise<br><br><p>Rejoignez un hôtel membre du réseau Accor, dont le groupe réunit plus de 5 500 hôtels, 10 000 restaurants et destinations lifestyle, dans 110 pays.</p><br><p>Ici, nous croyons en vous et en ce que vous apportez.</p><br><p>Les opportunités de développement et d'évolution sont nombreuses. Chaque projet, chaque action contribue à créer un impact positif et mémorable pour nos clients, nos collègues et aussi pour notre planète.</p><br><p>Ensemble, nous incarnons la vision de l’hospitalité responsable. Devenez un Heartist®, et laissez votre cœur vous guider dans ce monde où la vie bat plus fort.</p><br><br>Description du poste<br><br><p>Il/Elle aura à superviser au quotidien les opérations de la réception, encadrer et accompagner les Front Desk Agents, garantir un accueil et un service conformes aux standards Sofitel, et assister le Front Desk Manager dans la mise en place du service Front Office dans le cadre de la pré-ouverture.</p><br><p><strong>Missions Principales :</strong></p><br><ul><li>Participer au recrutement et à la formation des Front Desk Agents.</li><li>Contribuer à la rédaction et aux tests des SOP Front desk (check-in/check-out, facturation, gestion des réclamations).</li><li>Préparer les supports de formation et les scripts d'accueil conformes aux standards Sofitel et La Maison.</li><li>Contribuer aux simulations de scénarios d'ouverture (mock check-in/check-out/Gestion des reclamations).</li><li>Superviser et coordonner le travail des Front Desk Agents sur son shift.</li><li>Assurer la répartition des tâches et le contrôle de la bonne application des procédures.</li><li>Gérer les situations complexes clients (réclamations, litiges de facturation, VIP).</li><li>Contrôler la caisse, les encaissements et la conformité des procédures financières.</li><li>Assurer la liaison avec la Housekeeping pour le suivi des etats de chambre.</li><li>Remplacer le Front Desk Manager en son absence.</li><li>Contribuer à la formation continue et à l'intégration des nouveaux agents.</li><li>Veiller à l'application et au respect des standards de service et du programme de fidélité.</li></ul><br>Qualifications<br><br><p>Profil Recherché :&nbsp;</p><br><ul><li>Diplôme en hôtellerie, tourisme ou gestion hôtelière ou équivalent trés souhaité.</li><li>Expérience confirmée (2 à 3 ans minimum) en réception, idéalement en hôtel de luxe; une première expérience de supervision appréciée.</li><li>Expérience en pré-ouverture d'hôtel appréciée.</li><li>Maîtrise du français et de l'arabe; anglais courant indispensable.</li><li>Maîtrise du PMS OPERA.</li><li>Leadership naturel, sens de l'organisation, gestion du stress.</li><li>Excellent relationnel client, présentation impeccable.</li></ul> </div>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Supervise the entire payroll process. Establish and control payroll slips in compliance with regulations. Ensure the application of social, fiscal legislation, and collective agreements. Manage social and administrative declarations. Monitor absences, leaves, overtime, and variable payroll elements. Control final settlements and end-of-contract documents. Respond to employee inquiries related to payroll. Ensure legal and social monitoring.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Degree in Management, Accounting, Human Resources, Finance, or equivalent field. Minimum 3-5 years of experience in payroll management, with experience in a responsible role being desirable. Good command of social legislation and labor law. Proficiency in payroll software and office tools.</p><p></p></section>

<p>Develop the digital visibility of the company. Manage digital platforms. Generate leads and strengthen the brand image of Electro Royal through various digital channels.</p><p><strong>Desired Candidate Profile</strong></p><p><strong>Required Skills:</strong></p><ul><li>Social media management (Facebook, Instagram, TikTok, LinkedIn, YouTube).</li><li>Creation and planning of digital content.</li><li>Proficiency in online advertising tools (Meta Ads, Google Ads).</li><li>Knowledge of natural referencing (SEO) and paid referencing (SEA).</li><li>Analysis of digital performance and reporting (Google Analytics, Meta Business Suite, etc.).</li><li>Management and updating of the website and e-commerce platforms.</li><li>Notions of graphic design and video editing (Canva, Photoshop, Premiere Pro or equivalent).</li><li>Proficiency in office and reporting tools.</li></ul><p><strong>Training:</strong></p><ul><li>Bac+3 to Bac+5 in Digital Marketing, Communication, Management Information Systems, or similar field.</li></ul><p><strong>Experience:</strong></p><ul><li>Minimum 2 years of experience in digital marketing, digital communication, or community management.</li></ul><p><strong>Personal Qualities:</strong></p><ul><li>Creativity and innovation.</li><li>Excellent writing skills.</li><li>Sense of organization and planning.</li><li>Analytical mind.</li><li>Responsiveness and constant monitoring of digital trends.</li><li>Ability to work in a team.</li></ul>

<p> <b> <u><font dir="auto" ><font dir="auto" >Main responsibilities:</font></font></u> </b> </p> <ul> <li><font dir="auto" ><font dir="auto" >Supervise the team's daily operations, establish priorities and distribute tasks to efficiently use resources, while respecting deadlines and operational objectives.</font></font></li> <li><font dir="auto" ><font dir="auto" >Supervise warehouse activities to ensure the receipt of goods and the processing of shipments within established service deadlines.</font></font></li> <li><font dir="auto" ><font dir="auto" >Participate in stock and supply planning, as well as order management, to meet the company's needs.</font></font></li> <li><font dir="auto" ><font dir="auto" >Resolve operational problems and coordinate delivery schedules with carriers and customers.</font></font></li> <li><font dir="auto" ><font dir="auto" >Monitor stock levels, control daily movements of goods and compare production schedules with inventory levels.</font></font></li> <li><font dir="auto" ><font dir="auto" >Optimize the use of storage space for the storage and distribution of goods, including raw materials, finished products, tools and packaging materials.</font></font></li> <li><font dir="auto" ><font dir="auto" >Identify problems and opportunities for improvement, then implement optimized warehouse management and handling practices, with the aim of increasing efficiency, improving service quality and reducing costs.</font></font></li> </ul> <ul> <li><font dir="auto" ><font dir="auto" >Excellent observation and needs analysis skills.</font></font></li> <li><font dir="auto" ><font dir="auto" >Excellent customer relationship management skills.</font></font></li> <li><font dir="auto" ><font dir="auto" >Good mastery of office tools</font></font></li> <li><font dir="auto" ><font dir="auto" >Experience required</font></font></li> <li><font dir="auto" ><font dir="auto" >Minimum 5 years of experience in a similar role, ideally in a logistics, warehousing or supply chain environment.</font></font></li> </ul> <p><br></p>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p><font dir="auto" ><font dir="auto" >Oversee all of the company's financial and accounting activities. Develop, monitor, and control budgets and financial forecasts. Prepare financial statements and reports for management. Manage cash flow and optimize cash flow. Ensure compliance with tax, accounting, and regulatory obligations. Implement and strengthen internal control procedures. Analyze financial performance and propose improvement measures. Supervise the finance team and ensure its development.</font></font></p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p><font dir="auto" ><font dir="auto" >Master's degree (Bac+5) in Finance, Accounting, Auditing, or Management. Minimum 5 years of experience in finance, including successful experience in a management role. Excellent command of accounting, financial analysis, and management control. Sound knowledge of tax standards and financial regulations. Proficiency in Microsoft Office (advanced Excel) and ERP software (SAP, Oracle, Sage, or equivalent). Excellent analytical, organizational, and problem-solving skills.</font></font></p><p></p></section>

<p>The main mission of the Supply Chain Manager is to pilot the entire company's logistics chain, from procurement to product delivery, ensuring stock availability, cost optimization, timely delivery, and customer satisfaction.</p><p><strong>Main responsibilities</strong></p><ul><li>Define and implement the Supply Chain strategy in line with the company's objectives.</li><li>Plan procurement needs and ensure product availability.</li><li>Supervise procurement, storage, transport, and distribution activities.</li><li>Optimize stock levels to reduce costs while avoiding stockouts.</li><li>Monitor performance indicators (KPIs) and propose continuous improvement actions.</li><li>Coordinate relations with suppliers, logistics providers, and different internal departments.</li><li>Ensure compliance with procedures, quality, safety, and conformity standards.</li><li>Participate in the development of the Supply Chain budget and monitor logistics costs.</li><li>Manage, train, and support Supply Chain teams.</li><li>Pilot process improvement and digital transformation projects for the Supply Chain.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>Diploma Bac +3/5 in Supply Chain, Logistics, Industrial Engineering, Operations Management or equivalent.</li><li>Minimum 5-10 years of experience in a similar role.</li><li>Excellent command of Supply Chain processes (procurement, planning, logistics, transport, inventory management).</li><li>Good knowledge of ERP systems (SAP, Oracle, Microsoft Dynamics or equivalent).</li><li>Proficiency in office tools, especially Excel.</li><li>Excellent analytical, organizational, and problem-solving skills.</li><li>Leadership, sense of responsibility, and team management skills.</li><li>Excellent communication and negotiation skills.</li><li>Proficiency in French is essential; English is an asset.</li></ul>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul> <li><font dir="auto" ><font dir="auto" ><font dir="auto" ><font dir="auto" >Product Development &amp; Validation Manager IVD</font></font></font></font></li><li><font dir="auto" ><font dir="auto" ><br></font></font></li><li><font dir="auto" ><font dir="auto" >evaluate the technical performance of new products offered by OEM partners and suppliers.</font></font></li> <li><font dir="auto" ><font dir="auto" >Participate in the qualification of products before their commercial launch.</font></font></li> <li><font dir="auto" ><font dir="auto" >Conduct analytical verification and validation studies.</font></font></li> <li><font dir="auto" ><font dir="auto" >Contribute to stability and reproducibility studies.</font></font></li> <li><font dir="auto" ><font dir="auto" >Write protocols, test reports and technical documents.</font></font></li> <li><font dir="auto" ><font dir="auto" >Participate in the technology transfer to production.</font></font></li> <li><font dir="auto" ><font dir="auto" >Ensure the traceability of activities in accordance with quality requirements.</font></font></li> <li><font dir="auto" ><font dir="auto" >Collaborating with the Quality, Regulatory, Production and Marketing teams.</font></font></li> <li><font dir="auto" ><font dir="auto" >Participate in scientific and technological monitoring in the field of in vitro diagnostics.</font></font></li> </ul> <p> <b> <u>Formation</u> </b> </p> <ul> <li><font dir="auto" ><font dir="auto" >Engineer in biotechnology, biochemistry or biology.</font></font></li> <li><font dir="auto" ><font dir="auto" >Master's degree in immunology, microbiology, biochemistry or equivalent disciplines.</font></font></li> </ul> <p> <b> <u>Exp rience</u> </b> </p> <ul> <li><font dir="auto" ><font dir="auto" >Desired experience of 2-5 years in a laboratory, pharmaceutical industry or medical device company.</font></font></li> <li><font dir="auto" ><font dir="auto" >Applications from young graduates with strong potential may be considered.</font></font></li> </ul> <p> <b> <u>Comp tences techniques</u> </b> </p> <ul> <li><font dir="auto" ><font dir="auto" >Knowledge of immunology and biochemistry.</font></font></li> <li><font dir="auto" ><font dir="auto" >Good mastery of ELISA techniques.</font></font></li> <li><font dir="auto" ><font dir="auto" >Knowledge of in vitro diagnostic devices.</font></font></li> <li><font dir="auto" ><font dir="auto" >Ability to analyze and interpret experimental results.</font></font></li> <li><font dir="auto" ><font dir="auto" >Proficiency in office software and data processing.</font></font></li> </ul> <p> <b> <u>Conditions</u> </b> </p> <ul> <li><font dir="auto" ><font dir="auto" >Languages: Fluent French.</font></font></li> <li><font dir="auto" ><font dir="auto" >Good command of technical English (reading scientific documentation and communicating with suppliers).</font></font></li> </ul> <p> <b> <u><font dir="auto" ><font dir="auto" >Personal qualities</font></font></u> </b> </p> <ul> <li><font dir="auto" ><font dir="auto" >Scientific rigor.</font></font></li> <li><font dir="auto" ><font dir="auto" >Analytical and synthesis skills.</font></font></li> <li><font dir="auto" ><font dir="auto" >Sense of organization.</font></font></li> <li><font dir="auto" ><font dir="auto" >Autonomy and ability to work in a team.</font></font></li> <li>Curiosit et int r t pour l'innovation.</li></ul></div></section>

<p><font dir="auto" ><font dir="auto" >Main mission: To ensure the administrative management of personnel, to ensure the application of labor regulations and to contribute to the proper functioning of the company's HR processes.</font></font></p><p><font dir="auto" ><font dir="auto" >Job Responsibilities: Manage employee administrative files. Prepare and monitor employment contracts. Track leave, absences, and attendance. Prepare payroll information. Ensure compliance with internal regulations and HR procedures. Participate in the recruitment and onboarding of new employees. Develop HR dashboards and indicators. Maintain and update employee files.</font></font></p><p><font dir="auto" ><font dir="auto" >Required skills: Mastery of labor and social security legislation. Administrative management of personnel (contracts, administrative files, certificates, leave, absences, disciplinary sanctions). Monitoring of payroll and variable compensation elements. Management of administrative and social declarations. Participation in recruitment and onboarding processes. Monitoring of training and skills development. Proficiency in office software (Excel, Word, PowerPoint). Use of HR and payroll management software.</font></font></p><p><strong>Desired Candidate Profile</strong></p><p><font dir="auto" ><font dir="auto" >Education: Bachelor's degree (Bac+3) or Master's degree in Human Resources Management, Law, Management or equivalent field.</font></font></p><p><font dir="auto" ><font dir="auto" >Experience: Minimum 2 years of experience in a similar position.</font></font></p><p><font dir="auto" ><font dir="auto" >Personal qualities: Rigor and organizational skills. Confidentiality and discretion. Good interpersonal skills and active listening. Analytical and synthesis skills. Ability to manage multiple files simultaneously. Respect for deadlines and procedures.</font></font></p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><span><span><span>As a valued employee of the British Council, you already help us deliver our mission to support peace and prosperity by building connections, understanding and trust between people in the UK and countries worldwide. For over 90 years we have shaped brighter futures through education, arts, culture, language, and creativity.</span></span></span></p><br><br><p><span><span><span>You are part of our organisation in over 200 countries and territories and where we are on the ground in more than 100 countries.</span></span></span></p><br><br><p><b><span><span><span>We connect. We inspire.</span></span></span></b></p><br><br><p><strong><u>Further Information</u></strong>&nbsp;</p><br><br><ul><li><strong>Number of positions: 1 </strong></li><li><strong>British Council Pay Band 7&nbsp;</strong></li><li><strong>Employment Type: Indefinite Contract Local</strong></li><li><strong>Location: Alegria</strong></li><li><strong>Deadline to receive applications: 9th August 2026 </strong></li><li><strong>Candidates are expected to have the right to live and work in Alegria</strong></li><li><strong>Salary: DZD 195,000 Monthly gross salary</strong></li></ul><br><p><strong>Role Purpose:</strong></p><br><br><p>The Business Operations Manager will oversee the management of the business administration, local financial processes, estates, local administrative&nbsp;and&nbsp;human resources activities, as well as IT and security functions in Algeria. The role will ensure that British Council corporate standards and relevant polices/ procedures are&nbsp;met, and&nbsp;ensure that the business support team are efficiently and effectively deployed to support operations in achieving business objectives and ensuring compliance across Business Operations and all Algeria Departments. The role will ensure that team performance adds value to the delivery of objectives and to ensure that all risks, particularly financial compliance and business continuity are identified, monitored, managed and controlled.</p><br><br><p>To support new initiatives and organisational change by providing appropriate advice, support, training and leadership to all operational teams, across Departments.&nbsp;</p><br><br><p>To be a key, and pro-active member of the Country Leadership Team (CLT)</p><br><br><br><p><strong>Main Accountabilities:</strong></p><br><br><p><strong>Management</strong></p><br><br><ul><li><strong>Oversee and manage the entire Business Operations (BO) team.</strong></li></ul><ul><li><strong>Manage and monitor overhead budgets: this includes providing advice and decision support to the Country Director, explaining variances and making recommendations for adjustments/re-forecasting; also provide information for Exams and Teaching Centre business plans, forecasts and commentaries as necessary;</strong></li></ul><ul><li><strong>Regularly update cashflow projections according to rolling corporate schedule to support expected spend on business support services.</strong></li></ul><ul><li><strong>Promote and support our Equality, Diversity and Inclusion (EDI) policy in Algeria in coordination with the office EDI coordinator</strong></li></ul><ul><li><strong>Actively seek efficiency savings to improve&nbsp;KPls; ensure value for money through supplier negotiations; understand and extract data from the financial and business system (SAP) to&nbsp;analyse&nbsp;trends and recommend changes to enhance performance.</strong></li></ul><ul><li><strong>Conduct general induction for new joiners (incl. non-BOT staff).</strong></li></ul><ul><li><strong>Manage and update key local policies (e.g., office policies, mobile phone, etc.).</strong></li></ul><ul><li><strong>Monitor local Delegated Authorities.</strong></li></ul><br><p><strong>Relationship Management, Suppliers, and Services</strong></p><br><br><ul><li><strong>Manage contracts and services of outsourced providers for premises maintenance, accounting and payroll preparation, office cleaning, IT, transportation&nbsp;and premises security.</strong></li></ul><ul><li><strong>Manage vendor relationships to ensure quality and cost effective provision of services such as transport/travel, hotel, catering and hospitality, courier/post, real estate and landlord(s). All services are supported by strong compliance and control regime around contracts and purchase order processes.</strong></li></ul><ul><li><strong>Manage relationships with government, local law enforcement and embassies, as relevant, on regulatory compliance and security-related issues and ensure that country leadership team is properly briefed.</strong></li></ul><ul><li><strong>Oversee office wide procurement and contracts management in close coordination with from British Council's procurement unit, 'MarketPlace'</strong></li></ul><ul><li><strong>Manage event planning and execution/logistics.</strong></li></ul><ul><li><strong>Arrange travel for visitors and regional teams.</strong></li></ul><br><p><strong>Risk Management</strong></p><br><br><ul><li><strong>Co-ordinate crisis management planning, ensuring that contact lists and records are kept up to date and acting as a key member of the incident control team, if convened</strong></li></ul><ul><li><strong>Lead on development and testing of Business Continuity Plan (BCP); ensuring that plan is maintained and supports any off-site working arrangements that may become necessary.</strong></li></ul><ul><li><strong>Lead on management of top risks, scheduling quarterly and annual meetings to help fellow senior managers identify and develop mitigation plans for key risks to the business; draft templates for management discussion and Director's 'sign-off' as necessary.</strong></li></ul><ul><li><strong>Ensure that all children and vulnerable adults who we come into contact with through our work are properly respected and protected in full compliance with our global safeguarding and child protection policies; plans are in place to assure this.</strong></li></ul><ul><li><strong>Risk assessments for selected activity and our premises (incl partner premises where relevant) are conducted to inform planning and action and ensure safe and secure working environment.</strong></li></ul><ul><li><strong>Adequate insurance cover is in place linked to our global policy and supplemented locally as necessary.</strong></li></ul><ul><li><strong>Liaise with tax, accounting and legal advisors as necessary - locally and within British Council (region and HQ) - to ensure that status and tax affairs are properly managed and that we are compliant with local law.</strong></li></ul><ul><li><strong>Ensure that information governance and risk management (IGRM) policies are being followed and that our systems and practice are compliant particularly around use of personal data and serve as first point of contact with regional IGRM advisor.</strong></li></ul><ul><li><strong>Oversees stock checks (e.g. stationery, cleaning supplies, IELTS materials) by set deadlines to ensure appropriate controls meet separation of duty requirements</strong></li></ul><ul><li><strong>Support internal audit processes.</strong></li></ul><ul><li><strong>Act as the fraud focal point.</strong></li></ul><br><p><strong>Facilities and&nbsp;Estates&nbsp;Management</strong></p><br><br><ul><li><strong>Oversee office management including e.g. leases and renewals, moves and renovations, relationship with landlord</strong></li></ul><ul><li><strong>Monitor building and ground maintenance of all British Council rented properties and ensure office storage facilities are secure in compliance with British Council requirements and local legislation.</strong></li></ul><ul><li><strong>Implement yearly preventive building and ground maintenance schedules, ensuring timely action and reporting.</strong></li></ul><ul><li><strong>Ensure office services and supplier contracts (e.g. cleaning, IT, security) are delivered effectively in line with corporate standards.</strong></li></ul><ul><li><strong>British Council assets are properly accounted for and looked after, with inventories prepared and kept up-to-date; this includes any British Council assets in partner premises or rented properties (in the case of UK-appointed/international staff).</strong></li></ul><ul><li><strong>Travel policy and procedures including use of public transport/taxis are fit-for-purpose i.e. safe and efficient; and communicated to and adhered to by staff.</strong></li></ul><br><p><strong>Security</strong></p><br><br><ul><li><strong>Lead on the development of a security compliance regime for British Council Algeria operations, ensuring that security contingency plans are in place and evacuation or lockdown procedures are understood by staff and customers.</strong></li></ul><ul><li><strong>Manage security stakeholder relationships with outsourced security company, local authorities, British Embassy, Regional Security Director</strong></li></ul><ul><li><strong>Ensure that all security equipment and lifeline devices are accounted for and in good working order.</strong></li></ul><ul><li><strong>Ensure all incidents are investigated and reported appropriately.</strong></li></ul><ul><li><strong>Ensure that training and awareness-raising for staff and/or contractors is organized and provided as appropriate.</strong></li></ul><ul><li><strong>Oversee and develop security team if needed (currently outsourced)</strong></li></ul><ul><li><strong>Manage staff access control to premises.</strong></li></ul><ul><li><strong>Assess security measures in new offices/venues and partner schools.</strong></li></ul><ul><li><strong>Manage staff access/removal from Telephone Tree, SOLACE, Teams channels, and mailing lists.</strong></li></ul><ul><li><strong>Oversee public liability insurance management.</strong></li></ul><br><p><strong>On-site Finance Related Activities</strong></p><br><br><ul><li><strong>Oversee cash-handling and banking procedures; ensure cash policy is compliant with global British Council policies</strong></li></ul><ul><li><strong>Oversee petty cash policy and conduct petty cash spot checks</strong></li></ul><ul><li><strong>Check cash receipts from Customer Services with journals posted as required.</strong></li></ul><ul><li><strong>Manage relationship with bank, ensuring that adequate signatories are in place for cheque&nbsp;authorisation&nbsp;and/or approval of electronic transactions.</strong></li></ul><ul><li><strong>Oversee the BO team’s processing of off-system payments and urgent advances.</strong></li></ul><ul><li><strong>Safeguard and manage cheque books handover.</strong></li></ul><br><p><strong>Procurement &amp; Contract Management</strong></p><br><br><ul><li><strong>Handle high-value procurement and tendering.</strong></li></ul><ul><li><strong>Manage key operations contracts.</strong></li></ul><ul><li><strong>Conduct due diligence and vendor screening.</strong></li></ul><ul><li><strong>Monitor and update Preferred Suppliers List and aggregate spend across departments.</strong></li></ul><ul><li><strong>Oversee finance payables and receivables, including off-system transactions.</strong></li></ul><ul><li><strong>Support FCCF.</strong></li></ul><ul><li><strong>Monitor PO GR IR.</strong></li></ul><br><p><strong>HR Operations &amp; Mobility</strong></p><br><br><ul><li><strong>Supervise implementation of all HR Operations tasks that require to be performed locally, including admin support (relationship with&nbsp;Labour&nbsp;Inspectorate, employee files, preparation of documents, CNAS forms, payroll signatory coordination, medical insurance, etc.)</strong></li></ul><ul><li><strong>Coordinate work permit and residency submissions for foreign employees.</strong></li></ul><ul><li><strong>Assist with rent hunting, utilities setup, Wi-Fi, and lease management for foreign employees.</strong></li></ul><br><p><strong>Health &amp; Safety</strong></p><br><br><ul><li><strong>Ensure safe and clean working environment for staff and customers in line with our health and safety standards, local law and audit recommendations.</strong></li></ul><ul><li><strong>Preventive maintenance schedule is developed and overseen.</strong></li></ul><ul><li><strong>Risk assessments are carried out and acted upon.</strong></li></ul><ul><li><strong>Training and awareness-raising for staff and/or contractors on safe working practices&nbsp;eg.&nbsp;first aid, fire safety, waste management etc.</strong></li></ul><ul><li><strong>Appropriate channels in place for staff to raise health and safety issues.</strong></li></ul><ul><li><strong>Ensure all incidents are investigated and reported appropriately.</strong></li></ul><br><p><strong>Role specific knowledge and experience:</strong></p><br><br><p><strong>Minimum/essential</strong></p><br><br><ul><li><strong>Experience in managing and leading a team in an international context/ a multi-cultural&nbsp;organization.</strong></li></ul><ul><li><strong>Strong&nbsp;organizational&nbsp;skills with the ability to&nbsp;priorities&nbsp;tasks and meet deadlines in a complex event driven&nbsp;organization</strong></li></ul><ul><li><strong>Track record of building effective relationships with business leadership teams in the delivery of high quality and effective professional services</strong></li></ul><ul><li><strong>Experience of developing and managing a range of complex internal and external stakeholder relationships</strong></li></ul><ul><li><strong>Demonstrates excellent management of administration roles</strong></li></ul><ul><li><strong>Excellent understanding of business strategy and practices</strong></li></ul><br><p><strong>Desirable&nbsp;</strong></p><br><br><ul><li>Experience in management change</li></ul><ul><li>Working in both public, not for profit and private sector&nbsp;organizations</li></ul><ul><li>Experience of working in a matrix management structure.</li></ul><br><br><p><strong>Education</strong></p><br><br><p>Bachelor’s degree in&nbsp;business management or&nbsp;relevant field&nbsp;</p><br><br><br><p><strong>Language</strong></p><br><br><p>The British Council systems and global processes operate in English. Written and verbal proficiency in English is required”&nbsp;</p><br><br><p>Working Arabic and/or French is highly desirable.&nbsp;</p><br><br><br><p><strong>Please note that all applications should be submitted in English only.<br>It is advisable to apply in advance to avoid any technical issues at the last moment.</strong></p><br><br><br><br><p><span><span><span>A connected and trusted UK in a more connected and trusted world.</span></span></span></p><br><br><p><b><span><span><span>Equality, Diversity and Inclusion Statement</span></span></span></b></p><br><br><p><span><span><span>We are committed to equality, diversity and inclusion and welcome applications from all sections of the community as we believe that a diverse workforce gives added depth to our work. The British Council is a Disability Confident Employer. The Disability Confident scheme helps challenge attitudes, increase understanding of disability and ensure staff are drawn from the widest possible pool of talent. We guarantee an interview for disabled applicants who meet the minimum role requirements. We welcome discussions about specific requirements or adjustments to enable participation and engagement in our work and activities.</span></span></span></p><br><br><br><p><b><span><span><span>Safeguarding Statement</span></span></span></b></p><br><br><p><span><span><span>The British Council is committed to safeguarding children, young people and adults who we work with. We believe that all children and adults everywhere in the world deserve to live in safe environments and have the right to be protected from all forms of abuse, maltreatment and exploitation as set out in article 19, UNCRC (United Nations Convention on the Rights of the Child) 1989. Appointment to positions where there is direct involvement with vulnerable groups will be dependent on thorough checks being completed in line with legal requirements and with the British Council’s Safeguarding policies for Adults and Children.</span></span></span></p><br><br><p><span><span><span>If you experience any difficulties with submitting your application, please email <u>askhr@britishcouncil.org</u></span></span></span></p><br><br><br> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span><u><b>Job Summary</b></u> <br></span><p>The Senior Administrator provides office and administration support through providing excellent customer service, handling information requests, performing clerical functions such as preparing correspondence, arranging conference calls and scheduling meetings and fulfilling all administration requirements assigned.</p><br> <br><br><u><b>Job Responsibilities 1</b></u> <br><p>Ensure to remain professional and approachable at all times, provide excellent customer service to all visitors</p><br> <p>and act as a face of the organization to increase organization branding internally and externally.</p><br> <p>Maintain a scheduler to help organize appointments with the direct supervisor and give necessary advice /</p><br> <p>reminder on daily basis and ensure critical meetings are not missed.</p><br> <p>Check admission of guests without appointments to the direct supervisor on daily basis.</p><br> <p>Maintain a log of visitors and appointments for easy reference on a daily basis.</p><br> <p>Ensure to confidentially and accurately distribute, record or file correspondences, calls or queries at all times to ensure efficient traceability of all documents handled in the direct supervisor’s office.</p><br> <p>Ensure that documents for the department are distributed to the concerned personnel on a timely manner on a daily basis.</p><br> <p>Ensure that documents for the direct supervisor are properly screened / and organized in the signature file on daily basis.</p><br> <p>Record all distributed documents and monitor actions taken for correspondence that require reply on a daily basis.</p><br> <p>Advise the direct supervisor for any documents / matters that require immediate attention on daily basis.</p><br> <p>Ensure to screen and forward approved calls to the direct supervisor on daily basis.</p><br> <p>Monitor all documents coming in or leaving the department in compliance to the quality management system at all times.</p><br> <p>Ensures proper dissemination of mails to the department on daily basis.</p><br> <p>Ensures that couriers / packages are delivered / received on timely manner</p><br> <p>Ensure to collate data or to prepare professional reports, memos or presentations as and when requested by the supervisor within the established time frame with minimal errors.</p><br> <p>Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies</p><br> <br><br><u><b>Job Responsibilities 2</b></u> <br><br><b>Additional Responsibilities 3</b> <br><br><u><b>Job Knowledge &amp; Skills</b></u> <br><p>Knowledge in office administration</p><br> <p>Knowledge and experience in delegation of authority and</p><br> <p>responsibility</p><br> <p>Knowledge of Information gathering and monitoring</p><br> <p>Excellent working knowledge of English (oral</p><br> <p>and written)</p><br> <p>High proficiency in Computer Office Applications and Programs (MS Excel, Word etc.) </p><br> <p>ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.</p><br><br><br><u><b>Job Experience</b></u> <br><p>Minimum 5 year(s) working experience, 3 year(s) relevant working experience, 2 year (s) GCC is a plus</p><br><br><br><u><b>Competencies</b></u> <br>Agility<br>AI Fluency<br>Data Accuracy &amp; Reporting L2<br>Regulatory Compliance L2<br>Quality Assurance L2<br>Planning and Scheduling L2<br>Risk Management L2<br>Resilience<br>Quality<br>Leadership<br><br><br><u><b>Education</b></u> <br>Bachelor's Degree in Business Administration or any related field<br><br><br><br> </div>