adherence with acted’s greening policy:

ACTED’s greening strategy aims to tackle environmental degradation and climate change while meeting the needs of the most vulnerable who are often those most affected by the deepening environmental crisis. Each ACTED employee will adhere to these principles through key green programming responsibilities:

• Contribute towards the adherence and development of the greening strategy plan.
• Explore innovative green programming opportunities and/or solutions within your realm of responsibilities and roles.
• Encouraging and promoting environmental safeguarding processes and environmental programming standards in accordance with SOPs and technical guideline notes

adherence with acted’s pseah policy:

The Admin/HR Volunteer has the responsibility to adhere to the PSEAH Policy (Protection against Sexual Exploitation, Abuse and Harassment). The Admin/HR Volunteer has the obligation to complete all mandatory trainings related to the Code of Conduct and the PSEA policy and report any safeguarding concern such as breaches of organizational policies or codes of conduct according to ACTED’s procedures. The Project Officer carries out work duties in a way that does not harm children, vulnerable adults or other staff or volunteers. 

DUTIES AND RESPONSIBILITIES

Administration:  

1.Filing & Scanning :

The Admin/HR Volunteer shall be in charge of ensuring that there is an accurate and efficient filling system, in line with ACTED’s requirements, in hard and soft copy. H/She shall also be in charge of ensuring that the documentation flow between base and Capital offices is properly conducted.

In this regard, H/She shall put in place accurate folders (CVs, contracts, attendance sheets…) notably personal folders as follows:

.Create personal folders for national / international staff.

·Keep track and update the personnel file regularly.

·Ensure all personnel files are well scanned.

·Manage all exit files to be well stored and organized.

·Ensure confidentiality of personal folders.

2.Follow up with compliance department.

·Work together with the compliance department to handle documents required for audits.

·Assist the compliance department by providing any documents they need by coordinating with the HR team.

·Make sure that all the documents are returned by the compliance department.

3.Work permits, residency & Visa:

·Prepare official letters for Embassies & other relevant governmental offices for various purposes (Visa request, Work permit request, bank signatories).

·Coordinate with the lawyers for issuing work permits / residencies – when requested – which includes collecting all the needed documents, translation of documents & drafting official letters and at the same time arrange with staff to comply with requirements.

·Track the visa process and ensure all visas are properly renewed, respecting the timeline.

·Follow up on the Ministry of Interior website for all requests and upload all needed documents in a timely manner. 

4. Upon request support HR team :

The HR Volunteer might be requested to support in of support emergencies, high workload periods, or any specific situation that would require an unusual workload in HR department. 

Skills

·At least a Bachelor’s degree in Business Administration, Management or any other relevant field

·Previous experience in NGO/INGO is preferred

·Familiar with the governmental transactions & process.

·Excellent written and oral communication skills in English language.

·Work under pressure against strict deadlines

·Good organizational and prioritization skills.

·Good Microsoft Office, Microsoft Excel

.Strong interpersonal skills.