- Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
- Attend meetings and keep minutes
- Receive and screen phone calls and redirect them when appropriate
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Make travel arrangements for executives
- Handle confidential documents ensuring they remain secure
- Prepare invoices or financial statements and provide assistance in bookkeeping
- Conduct research and prepare presentations or reports as assigned
Proven experience as executive secretary or similar administrative roleHR back ground is needed Proficient in MS Office ,Excel ,Power Point In depth knowledge of office management and basic accounting proceduresFamiliarity with basic research methods and reporting techniquesExcellent organizational and time-management skillsOutstanding communication and negotiation abilitiesIntegrity and confidentialityHigh english Writing and speaking skills